Storage and Retention of Invoices and Documents: What Principles Should Be Followed?

Preservation and storage of invoices and documents according to what principles? (Illustration)

Draft Decree on invoices and documents stipulates the preservation and storage of invoices and documents as follows:

- Invoices and documents must be preserved and stored ensuring:

- Safety, security, integrity, completeness, without being changed or altered during the storage period;- Stored correctly and for the duration specified by accounting law;

- Electronic invoices and electronic documents must be preserved and stored by electronic means. Agencies, organizations, and individuals have the right to choose and apply the method of preserving and storing electronic invoices and electronic documents suitable to their operational characteristics and technological capabilities. Electronic invoices and electronic documents must be ready to be printed or retrieved when requested.

- Invoices printed by tax authorities, printed documents, self-printed documents must be preserved and stored in accordance with the following requirements:

- Unissued invoices and documents must be stored and preserved in warehouses according to policies for preserving documents of value.- Issued invoices and documents in accounting units must be stored according to regulations for preserving accounting documents.- Issued invoices and documents in organizations, households, individuals that are not accounting units must be stored and preserved as private assets of those organizations, households, individuals.

More details can be found in the DraftDecree on invoices and documents.

Thuy Tram

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