Procedure for Cancellation of Receipts under the Draft Decree Regulating Invoices and Documentation

Order of Receipt Cancellation According to Draft Decree on Invoices and Documents (Illustrative Image)

Clause 3, Article 14 of the Draft Decree regulating invoices and documents stipulates the sequence and procedures for receipt cancellation as follows:

- The deadline for receipt cancellation is no later than thirty (30) days from the date of notification to the directly managing tax authority.

In case the tax authority notifies that the receipt is no longer valid, the fee, charge-collecting organization must cancel the receipt and send to the tax authority the following contents: name of the fee, charge-collecting agency; tax code (if any); address; method of receipt cancellation; time, day, month, year of cancellation; type of receipt; receipt form symbol; receipt symbol; from number; to number; quantity. The deadline for receipt cancellation is no later than 10 days from the date the tax authority notifies that the receipt is no longer valid.

- The fee, charge-collecting organization must make an Inventory List of Receipts to be Canceled. The Inventory List of Receipts to be Canceled must detail the following contents: name of the receipt, receipt form symbol, receipt symbol, quantity of receipts to be canceled (from number... to number... or detailed enumeration of each receipt number if the receipt numbers to be canceled are not continuous).

- The fee, charge-collecting organization must establish a Receipt Cancellation Council. The Receipt Cancellation Council must include representatives of the leadership, representatives of the accounting department of the fee, charge-collecting organization.

- The members of the Receipt Cancellation Council must sign the receipt cancellation minutes and are responsible before the law for any errors.

- The receipt cancellation dossier includes: Decision to establish the Receipt Cancellation Council; Inventory List of Receipts to be Canceled; Receipt Cancellation Minutes; Notice of Receipt Cancellation Results.

The receipt cancellation dossier is kept at the fee, charge-collecting organization. The Notice of Receipt Cancellation Results must be made in two copies, one copy is kept and one copy is sent to the directly managing tax authority no later than 5 days from the date the receipt cancellation is carried out. The Notice of Receipt Cancellation Results must include the contents: type, symbol, quantity of receipts canceled from number… to number, reason for cancellation, date, and time of cancellation, method of cancellation.

- The tax authority carries out the cancellation of receipts printed by the Tax Department that have been announced for issuance but are no longer used. The General Department of Taxation is responsible for guiding the procedure for canceling receipts printed by the Tax Department.

More details can be found in the Draft Decree regulating invoices and documents.

Thuy Tram

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