Circular No. 03/2018/TT-BGTVT: Vietnam’s regulation on issuance of certificate of quality

1. Rules for issuance of the certificate of quality

- There are 3 copies of a physical certificate of qualities, which are used for archiving, following customs procedures, payment of registration fee and vehicle registration.

- A physical certificate of quality shall be issued if relevant authorities are not connected to the electronic data system of the inspecting authority.

- The physical or electronic certificate of quality of imported motor vehicles shall be used for following customs procedures, payment of registration fee, vehicle registration, first inspection or other procedures requested by competent authorities.

2. Reissuance of certificate of quality

- The certificate of quality will be reissued if it is lost or damaged.

- The importer shall send directly, by post or otherwise send 01 application for reissuance of the certificate of quality to the inspecting authority. Such an application consists of:

+ The application form;

+ The original copy of the certificate of quality in case it is damaged.

- Reissuance of a lost certificate

+ If the application is satisfactory, the inspecting authority shall send a written notification to the importer, the customs, tax and police authorities. If the application is not satisfactory, the inspecting authority shall instruct the importer to complete it.

+ If no feedback is received from relevant parties within 30 days from the day on which the notification mentioned in Point a of this Clause is sent, the inspecting authority shall issue a physical or electronic copy of the certificate of quality. If the application is rejected, the inspecting authority shall respond and explain in writing.

- Reissuance of a damaged certificate: If the application is satisfactory, the inspecting authority shall issue a physical or electronic copy of the certificate of quality within 04 working days. If the application is rejected, the inspecting authority shall respond and explain in writing.

View more contents at Circular No. 03/2018/TT-BGTVT of the Ministry of Transport of Vietnam, effective from March 01, 2018.

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