Circular 23: Employers in Vietnam must formulate a employment logbook

Circular 23: Employers in Vietnam must formulate a employment logbook (Internet image)

Circular 23/2014/TT-BLDTBXH stipulates that within a period of 30 days as from the date on which the enterprise has started running their business operations, employers must keep the employment logbook at their main office, branches or representative offices. 

Employers have the right to decide whether such employment logbook shall be kept in paper or electronic copies, which must meet the employer's management needs but also enclose basic information about employees as follows:   

- Full name, gender, year of birth, nationality, residence and ID (or passport) number;

- Professional and technical qualifications;

- Vocational grades and skills;

- Job title;

- Type of employment contract;

- Start date;

- Participation in social insurance, health insurance and unemployment insurance;

- Salary or wage;

- Pay raise;

- The number of annual leaves and specific reasons;

- Overtime hours (on weekdays, weekends, annual leaves and public holidays);

- Social and health insurance benefits;

- Opportunities to have access to vocational education or training, professional and skills development courses;

- Labor discipline and material responsibility;

- Occupational accidents and diseases;

- Time of employment contract termination and specific reasons.

Employers must be responsible to record detailed information about employees right after the employment contract comes into force as well as keep the employment logbook up to date by entering any change to information about employees.  

Employers must be responsible to manage and use the employment logbook for the right purpose and make it available whenever it is requested by the Division of Labor, War Invalids and Social Affairs; the Department of Labour, War Invalids and Social Affairs at an area where the employer’s main office, branches and representative offices are located; inspectorate of the Ministry of Labor, War Invalids and Social Affairs, and relevant regulatory agencies.

More details can be found in Circular 23/2014/TT-BLDTBXH, which comes into force from October 20, 2014.

Ty Na

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