Guidelines on Formatting Administrative Documents and Attached Templates of the Procuracy in Vietnam

18:51, 10/07/2024

Decision 393/QD-VKSTC issued by the Supreme People's Procuracy of Vietnam stipulates the format and presentation techniques for administrative documents and copies of documents within the People's Procuracy sector. Note: Not apply to the document format of the Vietnam Communist Party.

►DOWNLOAD: Guidelines on the format and technique of presenting administrative documents

Appendix of Templates for presenting administrative documents and copies of documents in Vietnam

Regarding presentation techniques:

Font	Vietnamese font of the Unicode character set according to Vietnam Standard TCVN 6909:2001.
Paper size	Administrative documents are presented on A4 paper size (210 mm x 297 mm); Documents such as introduction letters, receipt notes, delivery slips, and transfer slips are presented on A5 paper size (148 mm x 210 mm) or pre-printed forms (A5 size).
Presentation style	Administrative documents are presented lengthwise on A4 paper size (portrait orientation). In case the document content includes tables, charts that are not made into separate appendices, they can be presented widthwise (landscape orientation).
Page margin settings (A4 size)	Top margin: 20 - 25 mm from the top edge; Bottom margin: 20 - 25 mm from the bottom edge; Left margin: 30 - 35 mm from the left edge; Right margin: 15 - 20 mm from the right edge.
Presentation position	For details, see Appendix II attached

Document presentation layout

- 1: National emblem
- 2: Name of the issuing agency or organization
- 3: Document number and symbols
- 4: Location and date of issuance
- 5a: Document type and abstract
- 5b: Abstract for official dispatch
- 6: Document content
- 7a, 7b, 7c: Authority, title, name, and signature of the authorized person
- 8: Seal of the agency or organization
- 9a, 9b: Recipients
- 10a: Confidentiality level
- 10b: Urgency level
- 11: Recall stamp and circulation instructions
- 12: Draft guidance
- 13: Identifier of the typist and number of copies issued
- 14: Address of the agency or organization; Email address: Website address; phone number, Telex number, Fax number
- 15: Logo (watermarked under the name of the issuing agency or organization)

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE

- This translation is generated by OpenAI's GPT-4o model;
- The legal regulations in this article are according to Vietnamese Law;
- This English translation is for reference purposes only and not a definitive translation of the original Vietnamese texts;
- Articles may be compiled from a variety of sources;
- Applicable Terms may have expired at the time you are reading;
- If you have any questions about the copyright of the article, please contact us via email banquyen@lawnet.vn