Conditions for using electronic voucher used in banking accounting in Vietnam

Conditions for using electronic voucher used in banking accounting in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Conditions for using electronic voucher used in banking accounting in Vietnam

According to Clause 2, Article 6 of the Regime on banking accounting vouchers promulgated together with Decision 1789/2005/QD-NHNN, the conditions for using electronic voucher are as follows:

- Banks wishing to use electronic voucher must satisfy following conditions:

+ Having location, information transmission lines, information network, information transmission instrument and other appropriate instruments which satisfy the requirement of exploitation, control, processing, use, preservation and record of the electronic vouchers.

+ Having a group of staff with professional skills, capability corresponding to the technical requirements to carry out the procedure of drawing, processing, use, preservation and record of electronic vouchers in accordance with the accounting and payment procedures;

+ Satisfying conditions provided for in point b and point c, paragraph 2 of this Article.

- Organizations, individuals using electronic voucher to perform transaction, make payment through a bank must submit a written request to and have an agreement with the bank (where their account is opened) on the following conditions:

+ Electronic signature of the legal representative, the person who is authorized by the legal representative of the organization or individual which uses electronic voucher and performs electronic payment transactions;

+ Mode of receiving and delivering electronic vouchers and technique of information carriers;

+ To undertake that all activities occurring from the electronic vouchers, which are drawn by them, shall be correct and in accordance with applicable provisions and to take responsibility for the damages caused by the intentional or unintentional disclosure of electronic signature which facilitates the evildoers to take advantage.

- Banks and customers using electronic vouchers must take security measures to secure and preserve the data, information during the use and record process; it is required to take measures to manage, control for prevention of any form of taking advantage to exploit, access, copy, steal or use the electronic vouchers contrary to applicable provisions.

Electronic voucher must be preserved as an accounting document in original form from which it is created, sent or received but there must have full appropriate equipment for use when necessary;

2. Regulations on transformation from the electronic voucher to a paper based voucher in Vietnam

Regulations on transformation from the electronic voucher to a paper based voucher according to Clause 3, Article 6 of the Regime on banking accounting vouchers promulgated together with Decision 1789/2005/QD-NHNN are as follows:

The transformation from the electronic voucher to a paper based voucher (or vice versa) for the purpose of transaction, payment shall be implemented in accordance with provisions on the preparation, circulation, control, signature of the banking accounting voucher; ensuring the correctness between the voucher used as a basis for the transformation and the transformed voucher and ensuring the validity of the voucher.

The voucher which has been used as a basis for the transformation must be noted with DCH (already transformed). After being used as a basis for the transformation, the voucher shall only remain its record value for the purpose of supervision, control and not be effective for the transaction, payment.

3. Form and specimen of the banking accounting vouchers in Vietnam

Form and specimen of the banking accounting vouchers according to Article 2 of the Regime on banking accounting vouchers promulgated together with Decision 1789/2005/QD-NHNN are as follows:

- The banking accounting voucher shall be shown in paper form or in form of an electronic voucher.

- Form of the banking accounting voucher includes:

+ Form of accounting vouchers which are provided for by the Ministry of Finance and collectively applied to accounting units, specifically as follows:

++ Units of the State Bank shall implement in accordance with the form of accounting voucher applicable to administrative and non-productive units.

++ Credit institutions and non-credit institution organizations engaging in banking activity shall implement in accordance with the form of accounting voucher applicable to enterprises.

+ Forms of accounting voucher with specific characteristics of banking area (vouchers relating to payment, credit and operation of financial receipt, payment of banking activity) shall be provided for by the State Bank.

List, forms of accounting vouchers with specific characteristics of banking area shall be provided for in other documents.

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