Procedures for registration and issuance of crew member's books in Vietnam as of April 1, 2024

Procedures for registration and issuance of crew member's books in Vietnam as of April 1, 2024

Procedures for registration and issuance of crew member's books in Vietnam as of April 1, 2024 are as follows:

- Organizations and individuals submit one (01) set of application documents for registration and issuance of crew member's books directly or send them through the postal system or via the online public service system to one of the crew member registration authorities. The documents include:

+ Application for issuance of crew member's books according to the prescribed Form;

+ Two (02) color photos (for cases of direct submission or through the postal system), 01 file photo (for cases of submission through the online public service system), sized 4cm x 6cm, which is the same one as used for the identity card and taken within six (6) months;

+ Certified copy or copy attached to the original for comparison or electronically certified copy from the original: Passport or valid 09-digit ID card as prescribed (for cases without an ID card or a valid 12-digit ID card);

+ Certified copy or copy issued from the original logbook or copy attached to the original for comparison or electronically issued copy from the original logbook or electronically certified copy from the original Basic Professional Training Certificate;

+ Certified copy or copy issued from the original logbook or copy attached to the original for comparison or electronically issued copy from the original logbook or electronically certified copy from the original Degree, relevant professional certificate corresponding to the assumed title for titles that do not require a Certificate of Professional Competence (for crew members);

+ Original or certified copy or copy issued from the original logbook or electronically issued copy from the original logbook or electronically certified copy from the original Acceptance of Internship Document from the shipowner (for trainee students).

- The crew member registration authorities shall receive, check the documents, and process them as follows:

+ In the case of direct submission, if the documents are complete, a receipt for the documents is issued and the results are returned within the prescribed deadline in this clause; if the documents are incomplete as prescribed, they are returned immediately, and the organization or individual is instructed to complete the documents;

+ In the case of receiving documents through the postal system or via the online public service system, if the documents are incomplete as prescribed, within a maximum of two (02) working days from the date of receiving the documents, the registration agency for crew members shall instruct the organization or individual to complete the documents (in writing or through the account of the organization or individual on the public service system).

- Within a period of two (02) working days from the date of receiving the complete and valid documents as prescribed, the crew member registration authorities carry out the entry into the Register of crew members and issue crew member's books according to the prescribed form. In the event of not issuing the book, the registration agency for crew members must respond in writing within the prescribed deadline in this clause and state the reason.

More details can be found in Circular 56/2023/TT-BGTVT taking effect on April 1, 2024.

>> CLICK HERE TO READ THIS ARTICLE IN VIETNAMESE