Transfer, Receipt, and Management of Archived Documents Stored in District-level Archives

18:32, 10/07/2024

This is one of the important provisions stipulated in Circular 16/2014/TT-BNV Guidelines for the transfer and receipt of archival documents into historical archives at all levels, issued on November 20, 2014.

Transfer, Receipt, and Management of Archive Documents Preserved at District-level Archives, Circular 16/2014/TT-BNV

Transfer, receipt, and management of archive documents preserved at district-level archives (Illustrative photo)

The transfer, receipt, and management of archive documents preserved at district-level archives are regulated as follows:

Submission and receipt of archive documents preserved at district-level archives to the provincial historical archive

District-level Home Affairs Department is responsible for cooperating with the provincial historical archive to review and select records and documents of permanent value from each document archive, compile them into a Directory of archived documents to be submitted, and complete the handover procedures to the provincial historical archive for management.

Management of the document batch not included in the submission to the provincial historical archives

- Documents not included in the submission to the provincial historical archives that are preserved at district-level archives are directly managed by the Home Affairs Department and stored until the end of their retention period.

- For documents deemed expired or beyond the retention period as regulated, the Home Affairs Department is responsible for advising the district People's Committee to review and complete the destruction procedures according to the provisions of Article 28 of the Archive Law.

More details can be found in Circular 16/2014/TT-BNV, effective from February 01, 2015.

Thuy Tram

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