Vietnam: How is the responsibility for management of e-archival documents regulated?

According to Article 13 of Decree No. 01/2013/ND-CP of Vietnam’s Government, the responsibility for management of e-archival documents is specified as follows:

1. The Ministry of Home Affairs shall:

- Elaborate strategies, programs, plans, schemes and plans on information technology application in order to assure uniform management of e-archival documents under its jurisdiction;

- Elaborate and propose competent authorities to promulgate or promulgate according to its jurisdiction regulations, requirements, principles, standards and methods of storage of e-documents.

2. Heads of agencies and organizations shall direct the management of e-archival documents in accordance with law.

3. Archivists shall advise and propose heads of agencies or organizations to implement in accordance with law on storage of e-documents.

4. Information technology units or sections of agencies or organizations shall advise and propose heads of their agencies or organizations to apply information technology to the management of e-archival documents and perform technical measures to maintain the operation of e-document management systems of agencies or organizations.

5. The persons who directly monitor and settle affairs shall observe regulations on the creation, management and making of e-records in the course of monitoring, settling affairs and transferring e-records and e-documents to institutional archival units.

6. Historical archival units shall perform archival operations for e-archival documents in accordance with the law on archives.

View more details at Decree No. 01/2013/ND-CP of Vietnam’s Government, effective from March 01, 2013.

Ty Na

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