Vietnam: Detailed procedures for referral of the registered special vehicle

Procedures for referral of the registered special vehicle

Documentation requirements for referral:

- Special vehicle referral registration form completed by using the form No. 9 of Appendix 2 hereto;

- Original copy of written document evidencing ownership of special vehicle made under Article 3 herein, except as prescribed in clause 3 of Article 19 herein (In case the special vehicle is moved to another province or city under the Central Government but the owner is not changed, it is not required to take the procedure);

- Available certificate of registration of special vehicle (duplicate thereof and presenting original copy thereof for checking of consistency or certified true copy thereof is required).

Procedures:

Step 1: Special vehicle’s owner prepares 01 (one) set of documents for direct submission to the Department of Transport granting registration;

Step 2: Department of Transport receives and verifies information contained in submitted documentation and informs the owner within 01 working day of receipt of submitted documentation.

Step 3: If submitted documentation is adequate as legally prescribed, within 03 working days, the Department of Transport must refer the registration of the special vehicle by using the form No. 10 of Appendix 2 hereto, collect the number plate, chop the Certificate of registration off at the top right corner, record relevant information into the register and return the registration documentation to the owner. In case of refusal, they must send a written response clearly stating reasons.

Procedures for registration of special vehicle referred from other centrally-affiliated city or province

Registration documentation:

• Special vehicle registration form made using the form No. 2 of Appendix 2 hereto;

• Original copy of the form of referral of registration of special vehicle already granted under clause 2 of Article 12 herein and registered special vehicle documentation.

Procedures:

Step 1: Special vehicle’s owner prepares 01 (one) set of documents for direct submission to the Department of Transport at the receiving place;

Step 2: Department of Transport receives and verifies information contained in submitted documentation and informs the owner within 01 working day of receipt of submitted documentation.

Step 3: If submitted documentation is not adequate as set out in regulations, the Department of Transport shall be responsible for instructing the owner to provide additional or further improved documentation. In case where submitted documentation is adequate as legally prescribed, the Department of Transport and the owner of special vehicle must implement procedures as provided in point b of clause 2, clause 3 and clause 4 of Article 6 herein.  In case of refusal, they must send a written response clearly stating reasons.