Types of electronic social insurance documentation in Vietnam

Types of electronic social insurance documentation in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Types of electronic social insurance documentation in Vietnam

According to Article 8 of Decree 166/2016/ND-CP, electronic social insurance documentation includes:

- Electronic social insurance applications.

- Electronic accounting documents as prescribed by accounting policies adopted by the SSAV.

- Other documents and notices of authorities, organizations and individuals that conduct social insurance-related electronic transactions.

2. Requirements for electronic social insurance documentation in Vietnam

Requirements for electronic social insurance documentation according to Article 9 of Decree 166/2016/ND-CP are as follows:

- Electronic social insurance documentation prescribed in Article 8 of Decree 166/2016/ND-CP requires digital signatures of persons who have the competence to sign such electronic social insurance documents in accordance with regulations of laws.

In case the electronic social insurance documentation only has signatures of authorized persons, the information system must have ability to identify and authenticate the processing of responsible persons as regulated by laws during the transfer of electronic social insurance documentation to the last signee.

- In case the electronic social insurance documentation is enclosed with paper components, the authority, organization or individual that conducts electronic transactions in social insurance must convert such paper documents to electronic copies in accordance with regulations of the Law on electronic transactions 2005. The conversion from paper documents into electronic copies must satisfy the following requirements:

+ Reflect the integrity of paper document contents;

+ Have signature and full name of the person who has carried out the conversion from paper documents into electronic copies;

+ Have particular signs confirming the conversion from paper documents into electronic copies.

- Where necessary, electronic documentation may be converted into paper documents provided such conversion must satisfy the following requirements:

+ Reflect the integrity of electronic documentation contents;

+ The person who has carried out the conversion from electronic documentation into paper documents must sign and write his/her full name on such paper documents, and affix the seal on paper documents requiring the seal as regulated.

+ Have particular signs confirming the conversion from electronic documentation into paper documents.

3. Time for submission of electronic social insurance documentation in Vietnam

Time for submission of electronic social insurance documentation in Vietnam according to Article 10 of Decree 166/2016/ND-CP is as follows:

- Authorities, organizations and individuals conducting electronic transactions may submit electronic social insurance documentation through the SSAV’s portal or via I-VAN Organization within 24 hours a day and 7 days a week.

- The SSAV or I-VAN Organization shall send a notice confirming the receipt of electronic social insurance documentation to email address of the authority, organization or individual within 15 minutes as of the receipt of electronic social insurance documentation sent by that authority, organization or individual.

4. Conditions and methods of conducting electronic transactions in social insurance in Vietnam

Conditions and methods of conducting electronic transactions in social insurance in Vietnam  according to Article 5 of Decree 166/2016/ND-CP are as follows:

- Any authorities, organizations and individuals that conduct electronic transactions in social insurance must ensure the following conditions:

+ Hold a valid digital certificate granted by the provider of digital signature authentication services in accordance with regulations of laws.

In case an individual conducts electronic transactions in social insurance when he/she does not have a digital certificate granted, he/she may use electronic transaction authentication number granted by the SSAV.

+ Have ability to access to/ use the Internet network; have a stable email address which has been registered with the SSAV.

- Authorities, organizations and individuals may directly enter into electronic transactions in social insurance through the SSAV’s portal or via an I-VAN Organization in compliance with regulations of Decree 166/2016/ND-CP.

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