Vietnam: Means for applicants to receive civil registration results

According to the Decree No. 87/2020/NĐ-CP of Vietnam’s Government, there are 04 means for applicants to receive civil registration results. Applicants shall receive civil registration results via any of following means:

1. Electronic form via emails and electronic data storage of the applicants;

2. Electronic form which is sent to digital devices via appropriate data transmission methods to ensure information safety and security;

3. Physical form via postal service;

4. Physical form at civil registration agencies.

Note: In case of receiving via postal service, specify address, choose guaranteed delivery method and pay service fees for postal service providers upon receiving the results.

Moreover, Decree No. 87/2020/NĐ-CP of Vietnam’s Government also stipulates other cases as follows: 

- With respect to civil status affairs in which applicants are mandated by the law to be present at civil registration agencies to sign in civil registers and receive results that are: birth registration; marriage registration; guardians; acknowledgement of parents, child/children; revision or changes to civil status, re-verification of ethnic group; declaration of death, civil registration applicants shall receive results only in form specified under Point d Clause 4 of this Article. Upon receiving civil registration results at civil registration agencies, applicants must submit and/or present documents that are parts of civil registration application according to civil status laws.

- With respect to civil status affairs in which applicants are not required to be present at civil registration agencies to sign in civil registers and receive results but are required to submit documents that are parts of civil registration application according to civil status laws, including: verification of civil status information; recording of birth registration, marriage, divorce, marriage annulment, guardians, acknowledgement of parent(s), child/children, adoption of child/children, revision of civil status and declaration of death of Vietnamese nationals which have been processed by overseas competent agencies, applicants may choose to receive results via any means specified under Clause 4 of this Article but must submit documents as mandated before receiving the results.

- In case of submission of copies or presentation of documents that are not personal identification documents of the applicants and in electronic forms or stored in the electronic civil status database, the submission and presentation is not required.

View more details at the Decree No. 87/2020/NĐ-CP of Vietnam’s Government, effective from September 15, 2020.

Ty Na

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