Vietnam: Issuing the Certificate of verifying organization within 15 days

According to Article 11 of the Circular No. 15/2012/TT-BVHTTDL of the Ministry of Culture, Sports and Tourism of Vietnam, the applicant for the Certificate of verifying organization shall submit 01 dossier of application for the issue of the Certificate of verifying organization by post or at the Copyright Office of Vietnam – the Ministry of Culture, Sports and Tourism. The dossier includes:

- The written application for the Certificate of verifying organization (according to the form in Annex No. 4 enclosed with this Circular);

- The authenticated copy of the certificate of operation registration or the Establishment Decision issued by a competent State agency;

- The authenticated copies of the decisions on employment and labor contracts between the verifying organization and its verifiers.

Within 15 working days from the date on which the complete and valid dossier is received, the Director of the Copyright Office of Vietnam shall make the decision on issuing the Certificate of verifying organization. The Copyright Office of Vietnam must notify and explain in writing the refusal to issue the Certificate of verifying organization. The form of the Certificate of verifying organization is provided in Annex No. 5 enclosed with Circular No. 15/2012/TT-BVHTTDL. The Certificate of verifying organization takes effect on its issuance date.

Note: The Certificate of verifying organization is only reissued if it is lost, damaged, or there are changes of the information in the Certificate of verifying organization. The verifier that requests the reissuance of the verifier's card shall submit a written explanation and the documents prescribed in Point a, c and d Clause 1 this Article by post or at the Copyright Office of Vietnam – the Ministry of Culture, Sports and Tourism.

The lost of the certificate must be certified by a competent agency. The damaged Certificate of verifying organization must be submitted. The changes of the information must be proven in writing, and the old Certificate of verifying organization must be submitted.

The Certificate of verifying organization shall be reissued within 10 working days from the date on which the complete dossier is received.

View more details at the Circular No. 15/2012/TT-BVHTTDL of the Ministry of Culture, Sports and Tourism of Vietnam, effective from February 01, 2013.

Le Vy

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