Circular 31: Procedures for Organizing and Arranging Digital Land Documents

15:30, 10/07/2024

Recently, the Ministry of Natural Resources and Environment issued Circular 31/2013/TT-BTNMT promulgating the professional process for archiving land records.

Circular 31: Procedures for organizing and arranging digital land documents, Circular 31/2013/TT-BTNMT

Circular 31: Procedures for organizing and arranging digital land documents (Illustrative image)

Circular 31/2013/TT-BTNMT specifically stipulates the procedures for organizing and arranging digital land documents as follows:

Step 1: Preparation work

- Develop a plan for organizing and arranging documents;- Prepare data information;- Prepare machinery, equipment, supplies, office materials.

Step 2: Implementation of organizing and arranging storage

- Complete labeling and coding on digital data discs: clearly note the data file contents and information on the disc;- Classify, determine the value of documents and their preservation period;- Assign numbers and serial symbols to the document storage discs (CD, DVD);- Back up (one backup copy on CD, DVD and one copy on the storage device);- Arrange discs (CD, DVD) on shelves, cabinets;- Update information in the catalog database;- Organize search tools, including: On paper; On search software.

Step 3: Conclusion of organizing and arranging storage

- Hand over documents and prepare handover records;- Write a summary report.

See details at Circular 31/2013/TT-BTNMT effective from December 9, 2013.

Ty Na

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