What is sample of organizational and operational regulations of management board using projects funded by ODA and concessional loans in Vietnam?

What is sample of organizational and operational regulations of management board using projects funded by ODA and concessional loans in Vietnam?

Pursuant to Appendix VIII of Decree 114/2021/ND-CP stipulating sample of organizational and operational regulations of management board using projects funded by ODA and concessional loans as follows:

APPENDIX VIII

FORM OF ORGANIZATION AND OPERATION OF THE PROJECT MANAGEMENT BOARD (Attached to Decree No. 114/2021/ND-CP dated December 16, 2021 of the Government)

REGULATION

Organization and operation of the Project Management Board (Name of program, project, non-project)

Chapter I

GENERAL RULES

Article 1. Legal basis

The establishment of the Project Management Board is based on the following legal bases:

1. Decree No. .../2021/ND-CP dated ... month ... 2021 of the Government on management and use of official development assistance (ODA) capital and concessional loans from developers foreign funding.

2. Functions, tasks and powers of the governing body and project owner.

3. The decision approving the investment policy of the competent authority (applicable to the case that the PMU is established within the framework of the previous activities).

4. The decision on approval of program, project and non-project documents by the competent authority.

5. Specific international treaties on ODA and concessional loans of programs, projects and non-projects (if any).

6. Decision on establishment of the Project Management Board by the governing body or the project owner.

Article 2. General information about programs and projects

1. Name of the program or project.

2. Name of sponsor, co-sponsor.

3. Main objectives and results of the program or project.

4. Start and end time of the program or project.

5. Total capital of the program, project or non-project (ODA grant, ODA loan, concessional loan, reciprocal capital).

6. Domestic capital and financial mechanism for programs and projects.

Article 3. Information about the Project Management Board

1. Transaction name of the Project Management Board: ............

2. Address: ............

3. Telephone: ............

4. E-mail: ............

5. Account number: ............ (if any)

State Treasury: ....................

Commercial Bank: ............

Article 4. Principles of organization and operation of Project Management Board

Chapter II

FUNCTIONS AND TASKS OF THE PROJECT MANAGEMENT BOARD

Article 5. Planning for program/project implementation

Article 6. Implementation of bidding and contract management activities

Article 7. Financial and asset management and disbursement

Article 8. Administrative work, coordination and accountability

Article 9. Monitoring, evaluation and reporting on the implementation of programs, projects and non-projects

Article 10. Acceptance, handover and finalization of programs and projects

Article 11. Specific tasks

Article 12. A number of other tasks assigned by the governing body or project owner

Chapter III

ORGANIZATIONAL STRUCTURE AND ORGANIZATION OF IMPLEMENTATION OF THE PROJECT MANAGEMENT BOARD

Article 13. Organizational structure of the Project Management Board

Article 14. Director of the Project Management Board

Article 15. Personnel of the Project Management Board

Chapter IV

TERMS ENFORCEMENT

Article 16. Effect

1. This Regulation takes effect from the date of signing for promulgation.

2. The tasks of program and project management and implementation that are not specified for the Project Management Board in this Regulation shall be performed by the governing body or by the project owner in accordance with current regulations.

3. Directors of Project Management Board, Heads of affiliated units (Project Owners) are responsible for implementing this Regulation. During the implementation process, if any difficulties or problems arise, the Director of the Project Management Board is responsible for proposing to (Project Owner) to consider, adjust, supplement and amend this Regulation.

What is report on the end of programs and projects funded by ODA and concessional loans in Vietnam?

Pursuant to Appendix X of Decree 114/2021/ND-CP stipulating report on the end of programs and projects funded by ODA and concessional loans as follows:

APPENDIX OF X

PROJECT ENDING REPORT (Attached to Decree No. 114/2021/ND-CP dated December 16 , 2021 of the Government)

I. BASIC INFORMATION ABOUT THE PROGRAM AND PROJECT

1. Program/project name (in Vietnamese):

2. Name of program or project (English):

3. Location of program/project implementation:

4. Name of sponsor, co-sponsor:

5. The governing body:

6. Program/project owner:

7. Implementation time:

8. Date of signing decision on investment policy and decision on adjustment (if any).

9. Date of signing of investment decision, decision on approval of project documents and adjustment decisions (if any).

10. The date of signing the agreement, the date of entry into force of the agreement, the duration of the agreement, the date of extension of the agreement (if any).

11. Capital structure : Total ODA, concessional loans and reciprocal capital (specify adjustments and supplements, if any).

II. DESCRIPTION OF PROGRAM, PROJECT

1. Objectives and scope of programs and projects

According to investment decisions, decisions on approval of project documents and decisions on adjustment and supplementation (if any).

2. Implementation organization

Models and ways of organizing and managing project implementation.

III. RESULT

1. Evaluation of goal accomplishment

The degree of achievement of the objectives set out in the project document approved by the competent authority.

2. Components and Outputs

Indicate the main components and outputs of the project and the level of completion, adjustments and additions during the implementation process (if any).

3. Financial performance

Comparison between the total amount of capital in the Decision approving the project document and the total disbursed capital by capital sources (ODA, concessional loans and reciprocal capital). State the factors affecting disbursement, leading to capital adjustment during project implementation.

IV. FACTORS AFFECTING THE RESULTS OF THE PROGRAM AND PROJECT

List the factors that affect the results of the program or project implementation:

1. Policy and legal environment:

- Government policies

- Sponsor's Policy

2. Organization and management of program and project implementation:

- Evaluate the assurance of financial, technical, and human resource conditions for the project on the basis of the signed Agreement on ODA and concessional loans and the project documents approved by competent authorities.

- Organizing and managing the implementation of programs and projects.

- Ability to manage and implement programs and projects.

- Implement reporting regime and regulations on monitoring and evaluation.

- Risk and change management.

3. Bidding and procurement.

4. Technical support, training and capacity building.

5. Site clearance and resettlement (for investment projects).

6. Environmental impacts.

7. Gender issues.

8. Technical and technological issues

In addition to stating the impact factors, it is necessary to clarify the advantages, difficulties and remedial measures that the project owner and the PMU have taken.

9. Analysis of socio-economic efficiency

Analyze the economic and social benefits and impacts of the program or project on the basis of the achieved results and objectives.

V. LESSONS EXPERIENCE AND RECOMMENDATIONS

Best Regards!