Regulations on Work Expenses for Members of Vietnamese Agencies Abroad on Business Trips within the Host Country
Official Dispatch on the Reimbursement of Business Travel Expenses for Members of Vietnamese Agencies Abroad
How is the regime of business travel expenses for members of Vietnamese agencies abroad dispatched for business trips within the host country governed? What documents are required for settlement?According to provisions in Points 9a and 9d, Article 8 of Circular 07/2020/TT-BTC, the content is stipulated as follows:
In cases where a member of a Vietnamese Agency abroad is sent on a business trip within the host country:
The sending of a member of a Vietnamese Agency abroad on a domestic business trip must be decided in writing or confirmed by the Head of the Vietnamese Agency abroad regarding the approval of the trip. Expenses for the business trip include:
- Payment for transportation in cases where the agency cannot arrange agency transport:
The cost of transportation for the business trip is reimbursed according to the price indicated on the ticket, receipt, or operator's invoice. In the case of air travel, it is reimbursed at an economy class rate, except in the following circumstances:
+ The Head of the Vietnamese Representative Agency abroad, who is entitled to the salary of a Deputy Minister, equivalent to a Deputy Minister, or has a leadership allowance coefficient of 1.3 or higher, is reimbursed for business class airfare when traveling domestically, to and from Vietnam for work, or to the concurrent country.
+ The Head of the Vietnamese Representative Agency abroad, if not in the aforementioned positions, is only reimbursed for business class airfare when traveling on foreign affairs with officials of the host country or organized by the diplomatic corps of international organizations.
+ If the spouse accompanies the Head of the Vietnamese Representative Agency abroad, eligible for business class airfare, they are also entitled to the same airfare and other provisions as the Head of the Vietnamese Representative Agency abroad.
- Hotel expenses (accommodation):
Reimbursed based on actual expenses with room rental rates at an average price in the locality of the business trip. If a member of a Vietnamese Agency abroad is sent on a business trip along with the Diplomatic Corps, Ministries, sectors of the host country, or a high-level delegation of Vietnam, they may rent an average room together with the delegation.
- Business trip allowance is calculated as follows:
Business trip allowance = Allowance rate of the region x 2 x number of working days 22 days
Payment documents include: Decision to assign the business trip by the competent authority, return transportation tickets along with legitimate payment receipts (or e-tickets), specifically for air tickets with the boarding pass; hotel invoice; foreign exchange rate notice at the time of the business trip.
The above content provides support regarding travel expense policies for members of Vietnamese Agencies abroad sent on a business trip within the host country.
Sincerely!
