Regulations on provision, management, operation and use of e-mails in education and training departments, agencies and education facilities in Vietnam

What are general requirements of e-mails and websites in education and training departments, agencies and education facilities in Vietnam?

Pursuant to Article 3 of the Circular 37/2020/TT-BGDĐT stipulating general requirements of e-mails and websites in education and training departments, agencies and education facilities in Vietnam as follows:

1. Implementation of e-mails and websites must satisfy following requirements:

a) Compliant with technical standards on applying information technology specified under Circular No. 39/2017/TT-BTTTT dated December 15, 2017 of Ministry of Information and Communications on list of technical standards on application of information technology in regulatory authorities;

b) Domain name to access e-mails and websites of education authorities and education institutions shall conform to applicable regulations and law; use second level domain in the form of “edu.vn” depending on specific conditions;

c) Education authorities shall provide member websites to affiliated education facilities depending on practical conditions.

2. Methods of implementing e-mails and websites

a) Self investment in development;

b) Hiring of information technology services;

c) Use of provided information technology services.

3. Management requirements of e-mails and websites

a) Developing mechanisms for managing, operating and using e-mails and websites;

b) Having plans for upgrading and maintaining that satisfy information management, safety and use demand requirements.

4. Heads shall operate e-mails and websites, ensures safety for information and personal information; be responsible for information uploaded on the websites.

What are regulations on provision, management, operation and use of e-mails in education and training departments, agencies and education facilities in Vietnam?

Pursuant to Article 4 of the Circular 37/2020/TT-BGDĐT stipulating provision, management, operation and use of e-mails in education and training departments, agencies and education facilities in Vietnam as follows:

1. E-mail is a method for exchanging information electronically to serve operations in education authorities and education facilities.

2. Education authorities and education facilities must publicize e-mails (including on the websites) to receive information and complaints of organizations and individuals.

3. Heads are responsible for providing e-mails for officials, public employees, workers and departments thereof for free; Providing affiliated entities depending on practical conditions and demands.

4. Heads shall promulgate regulations on management, operation and use of e-mails consisting of following basic details:

a) Regulations on provision and administration of e-mails;

b) Regulations on use of e-mails in operation and business;

c) Regulations on operating via e-mails (including examining and processing daily information);

c) Regulations on responsibilities of entities and individuals in establishing, maintaining, using and securing private e-mail accounts and entity e-mail accounts.

5. Heads shall assign contact official to take charge implementing e-mails.

What are regulations on e-mail group in education and training departments, agencies and education facilities in Vietnam?

Pursuant to Article 5 of the Circular 37/2020/TT-BGDĐT stipulating e-mail group in education and training departments, agencies and education facilities in Vietnam as follows:

1. Ministry of Education and Training shall establish e-mail group to send information to departments of education and training, including:

a) E-mail group of directors of departments of education and training;

[email protected].

b) E-mail group for documents of departments of education and training;

[email protected].

2. Departments of education and training shall register with Ministry of Education and Training (via e-mail of Department of Information and Technology [email protected]) to update e-mail address of directors and document departments of departments of education and training and e-mail groups specified under Clause 1 of this Article.

3. Education authorities shall establish common e-mail groups serving operations depending on practical conditions and demands.

What are roles of websites in education and training departments, agencies and education facilities in Vietnam?

Pursuant to Article 6 of the Circular 37/2020/TT-BGDĐT stipulating roles of websites in education and training departments, agencies and education facilities in Vietnam as follows:

1. Websites of education authorities and education facilities shall be websites where education information, online public service information and public services within their competence are integrated.

2. Information uploaded on websites of education authorities and education facilities must be official, adequate, accurate and timely information.

Best regards!