Procedure for Changing the Registered Office Address of a Joint Stock Company
1. Legal Basis:
- Circular 47/2019/TT-BTC;
- Law on Enterprises 2020;
- Decree 01/2021/ND-CP;
- Circular 01/2021/TT-BKHDT;
According to the provisions of Article 47 of Decree 01/2021/ND-CP on business registration, the company must promptly carry out the procedures to register the change of its head office address within 10 days from the date of the change.
Before registering the change of its head office address, the company must carry out procedures with the tax authorities directly managing the location regarding the relocation as prescribed by tax laws. The decision and meeting minutes must clearly state the contents being amended in the company's charter. The change of the business’s head office address does not alter the rights and obligations of the enterprise.
The procedures for registering the change of address for a joint-stock company as well as other types of enterprises are specifically conducted as follows:
2. Dossier:
- Notification of change of business registration information according to the prescribed form in Appendix II-1 issued with Circular 01/2021/TT-BKHDT guiding business registration.
- Resolution of the General Meeting of Shareholders on changing the company's head office address.
- Valid copy of the minutes of the General Meeting of Shareholders on changing the company's head office address.
- In the case of moving the head office address to a different province or provincial city from where the company is registered, the following additional documents are required:
+ List of founding shareholders according to the prescribed form in Appendix I-7 issued with Circular 01/2021/TT-BKHDT guiding business registration;
+ List of foreign shareholders according to the prescribed form in Appendix I-8 issued with Circular 01/2021/TT-BKHDT;
+ List of legal representatives/authorized representatives according to the prescribed form in Appendix I-10 issued with Circular 01/2021/TT-BKHDT.
- Power of attorney for the person submitting the dossier and receiving the result if not the legal representative.
- Valid copy of one of the personal identification documents of the authorized person (if any):
+ For Vietnamese citizens: Citizen ID card or Identity card or valid Vietnamese Passport.
+ For foreigners: Foreign Passport or a substitute document that is still valid.
3. Submission Methods: Submit in person or submit online according to the procedure on the National Business Registration Portal (https://dangkykinhdoanh.gov.vn).
4. Resolving Agency: Business Registration Office - Department of Planning and Investment where the company is registered (In case of moving the company's head office address to a different province or provincial city, the dossier should be sent to the Business Registration Office where the new office is intended to be located).
5. Processing Time: Within 03 (three) business days from the date of receiving a complete and valid dossier.
6. Fee:
- 50,000 VND if submitting the dossier in person.
- Free of charge if submitting the dossier online or changing the address due to an administrative boundary change.
Kind regards!
