What are regulations on making implementation supervisory logs of investment projects funded by state budget in Vietnam?

1. What are regulations on making implementation supervisory logs of investment projects funded by state budget in Vietnam?

In Article 7 of Circular 24/2020/TT-BTTTT stipulating making implementation supervisory logs of investment projects funded by state budget, it is stipulated as follows:

1. The implementation supervisory log is made by the implementation supervisory unit, used to describe the work in the process of supervising implementation activities and show exchanged and confirmatory information between the investor, the implementation supervisory unit and other stakeholders.

2. An implementation supervisory log must comprise the date of commencement and must be bound in a book which is paginated and stamped on all of its page edges by the implementation supervisory unit.

3. An implementation supervisory log shall contain the following basic information:

a) List of participating officers of parties directly supervising implementation activities (e.g. their titles and assignments), including: implementation supervisory units and author supervision units (if any);

b) Contents, developments and results of supervision of implementation activities corresponding to each implementation content of the implementing contractor;

c) Reports on deviations in the implementation process compared to detailed design documents, clearly stating the causes and corrective measures (if any); proposals and recommendations (if any);

d) Records or reports made during the implementation supervision process which constitute an integral part of the implementation supervisory log book.

4. The sample log of this kind shall be given in the Appendix I hereto.

2. What are regulations on author’s supervision of investment projects funded by state budget in Vietnam?

According to Article 8 of Circular 24/2020/TT-BTTTT regulating author’s supervision of investment projects funded by state budget as follows:

1. The unit formulating the detailed design for the 2-step design, the unit making the economic - technical report for the 01-step design shall be responsible for the author supervision.

2. Tasks involved in the author’s supervision.

a) Explaining and clarifying detailed design documents at the request of the investor, the implementation contractor, the implementation supervisory unit;

b) Cooperating with the investor upon request in solving design problems and issues during implementation, adjusting the design in accordance with the actual implementation, handling irrationalities in the design upon the request of the investor, and recording comments in the implementation log;

c) Cooperating with the implementation supervision contractor on sending the timely notification to the investor and recommending solutions when discovering that the implementing contractor's implementation is not conforming to the approved design;

d) Participating in the acceptance testing at the request of the investor. In case of detecting that products or items obtained from projects fail to meet acceptance testing requirements, they must promptly raise their written opinions to the investor.

3. What are regulations on basic activities involved in acceptance testing and transfer tasks of investment projects funded by state budget in Vietnam? 

Pursuant to Article 9 of Circular 24/2020/TT-BTTTT stipulating basic activities involved in acceptance testing and transfer tasks of investment projects funded by state budget are prescribed as follows:

1. Conducting the testing or commissioning before the acceptance testing and transfer of the project's products and items.

2. Performing steps in acceptance testing and transfer of project’s products and items as legally prescribed.

Best Regards!