Procedures for use of information in national population database in Vietnam

Procedures for use of information in national population database in Vietnam (Internet image)

Regarding this issue, LawNet would like to answer as follows:

1. Methods for use of information in national population database in Vietnam

Methods for use of information in national population database include:

(1) Management bodies of specialized databases, state agencies, political organizations and socio-political organizations may use information in the national population database for state management intra vires by connecting and sharing information according to regulations in Article 7 of this Decree on the national population database, national public service portal, public service portal of the Ministry of Public Security, and ministerial-level and provincial electronic single-window information systems or by written information requests.

(2) Credit institutions, telecommunications and mobile service providers, certification authorities, electronic identity providers, notary's offices, bailiff offices and other public service providers may use information in the national population database via the national public service portal and public service portal of the Ministry of Public Security or written information requests or other methods according to guidelines from the Ministry of Public Security.

(3) Citizens may use information about themselves in the national population database by written information requests or text messages, the national public service portal and public service portal of the Ministry of Public Security.

(4) Organizations and individuals besides those mentioned in (1), (2), (3) may use information in the national population database by written information requests.

(Article 8 of Decree 137/2015/ND-CP, amended in Decree 37/2021/ND-CP)

2. Procedures for use of information in national population database in Vietnam

According to Article 10 of Decree 137/2015/ND-CP, (amended in Decree 37/2021/ND-CP), the procedures for use of information in national population database are as follows:

- Via written information requests

The requester shall send a written request for provision of information in the national population database to the competent person mentioned in Article 9 of Decree 137/2015/ND-CP, (amended in Decree 37/2021/ND-CP).

The written information request must include the reason for use of the information; use time, requested information and commitment to take responsibility for use of provided information.

Within 03 working days starting from the date of receipt of the request, the competent person mentioned in Article 9 of Decree 137/2015/ND-CP, (amended in Decree 37/2021/ND-CP) shall consider the request and decide to permit use of information in the national population database. If the request is granted, a written reply and the requested information will be provided for the requester. Otherwise, a written explanation must be provided.

- Via text messages

Citizens may use information about themselves in the national population database via text messages according to guidelines of the Ministry of Public Security.

- Via the national population database, national public service portal, public service portal of the Ministry of Public Security and ministerial-level and provincial electronic single-window information systems

+ The regulatory bodies and organizations mentioned in Clause 1 Article 8 of Decree 137/2015/ND-CP, (amended in Decree 37/2021/ND-CP) may use information in the national population database via the national population database, national public service portal, public service portal of the Ministry of Public Security and ministerial-level and provincial electronic single-window information systems according to guidelines for data connection, integration and sharing from the Ministry of Public Security;

+ The organizations and individuals mentioned in Clauses 2 and 3 Article 8 of Decree 137/2015/ND-CP, (amended in Decree 37/2021/ND-CP) may use information in the national population database via the national public service portal and public service portal of the Ministry of Public Security according to guidelines from the Ministry of Public Security;

+ Competent persons mentioned in Article 9 of Decree 137/2015/ND-CP, (amended in Decree 37/2021/ND-CP) shall consider and decide to permit use of information in the national population database of the regulatory bodies, organizations and individuals mentioned in this Clause.

If the permission is given, access to the national population database will be granted to the requester. Otherwise, a written explanation must be provided

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