Instructions for information of citizens in database on residence in Vietnam

Instructions for information of citizens in database on residence in Vietnam (Internet image) 

Regarding this matter, LawNet would like to answer as follows:

1. Instructions for information of citizens in database on residence in Vietnam

Instructions for updating and editing information about citizens in the Residence Database according to Article 12 of Decree 62/2021/ND-CP are as follows:

- Police authorities of communes or districts if commune division is not established are responsible for updating residence information of citizens registering for temporary residence, permanent residence within their competence on database on residence and National database on population.

- Revision to citizen information on database on residence refers to revision to citizen information in case of any change or error during collection, update, management of citizen information in database.

- Principles of revising citizen information:

+ Only revise citizen information upon detecting any change or error during collection, update, management of citizen information on database on residence;

+ Obtain documents of competent authority regarding revision to citizen information related to information on database on residence;

+ Only competent individuals under Clause 4 of Article 12 of Decree 62/2021/ND-CP are allowed to revise citizen information.

- Heads of police authorities of communes or districts in case commune division is not established are responsible for examining legitimacy and accuracy of information before revising information in database on residence and deciding on revision to citizen information on database and assume responsibilities for the revision.

2. Instructions for connection, sharing, provision, sharing of information and document in database on residence in Vietnam

Instructions for connection, sharing, provision, sharing of information and document in database on residence according to Article 13 of Decree 62/2021/ND-CP are as follows:

- Database on residence shall be connected and shared with National database on population and database on Citizen Identity Cards. Based on personal identification number of citizens, citizen information on database on residence shared to National database on population consists of:

+ Permanent residence;

+ Temporary residence;

+ Temporary absence declaration;

+ Current residence;

+ Full name, personal identification number or ID Card number of household owners and members;

+ Relationship with household owners.

- Database on residence is connected and shared with other databases as decided by Minister of Public Security on the basis of supervisory agencies of said databases.

Agencies that propose connection and sharing with database on residence shall submit written request to Ministry of Public Security which specifies functions, tasks, powers and scope, purposes of shared information.

- Cases where provision and exchange of information and data in database on residence are permitted:

+ Proceeding agencies may be provided, exchange information and documents on database n residence to serve investigation, prosecution, and trials;

+ Supervisory agencies of specialized databases, regulatory authorities, political organizations, socio-political organizations may be provided, exchange information and data in database on residence to serve management affairs within their functions, tasks, and powers;

+ Citizens may be provided and exchange their information on database on residence;

+ Agencies, organizations, and citizens not specified under Points a, b, and c of Clause 3 of Article 13 of Decree 62/2021/ND-CP who request to be provided with and exchange information, documents on database on residence of other citizens must obtain verified written consent of the information owners and consent of heads of police authorities of communes or districts in case commune division is not established where the information owners register for temporary residence or permanent residence.

- Procedures for providing and exchanging information and data in database on residence:

+ Agencies, organizations, and individuals under Clause 3 of Article 13 of Decree 62/2021/ND-CP that request provision, exchange of information and documents on database on residence must provide written request which specifies purpose and details of information requested for provision and exchange. Cases under Point d Clause 3 of Article 13 of Decree 62/2021/ND-CP require verified written consent of information owners;

+ Within 2 working days from the date on which written request for provision of information is received, heads police authorities of communes or districts in case commune division is not established where information owners register for temporary residence or permanent residence shall consider and allow provision, exchange of information and documents in database on residence. In case of rejection, respond requesting agencies, organizations, individuals in writing and specify reasons.

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