Regulations on the assurance of data connection and sharing of product origin tracing systems in Vietnam as of June 1, 2024

Regulations on the assurance of data connection and sharing of product origin tracing systems in Vietnam as of June 1, 2024 (Internet image) 

Regarding this matter, LawNet would like to answer as follows:

On March 28, 2024, the Minister of Science and Technology issued Circular 02/2024/TT-BKHCN on management of product origin tracing

Regulations on the assurance of data connection and sharing of product origin tracing systems in Vietnam as of June 1, 2024

According to Article 6 of Circular 02/2024/TT-BKHCN, regulations on the assurance of data connection and sharing of product origin tracing systems in Vietnam as follows:

(1) A product origin tracing system shall ensure the following principles:

- “Một bước trước - một bước sau” (One step forward - one step back): assurance of the capacity for supervising and identifying previous and following production and trading stages during production and trading processes of a product;

- “Sẵn có của phần tử dữ liệu chính” (Master data element availability): master data elements shall be collected, retained, and updated promptly in reports on detailed information on important events in the production process and the supply chain;

- “Minh bạch” (Transparency): the origin tracing system shall meet the requirements for mandatory transparency equivalent to the use of static data on clients, suppliers, products, and production conditions;

- “Sự tham gia đầy đủ các bên truy xuất nguồn gốc” (Adequate participation of origin tracing parties): the origin tracing system shall have the adequate participation of origin tracing parties of the organization.

(2) Product origin tracing systems of organizations and individuals shall ensure the adequacy of origin tracing according to national standards, national technical regulations, international standards, and regional standards corresponding to types of products. The mentioned systems shall be disclosed in conformity with the respective technical standards and regulations. The basis for the conformable disclosure shall be based on the self-assessments of organizations and individuals or certification results of designated certification organizations according to laws.

(3) Traceability data of each product in the product origin tracing system shall include the following mandatory information:

- Name of the product;

- Images of the product;

- Name of the unit of production and trading;

- Address of the unit of production and trading;

- Production and trading stages (including the following mandatory information: product tracing codes, location tracing codes, and time of origin tracing of each stage);

- Time of production and trading (the time when origin tracing takes place);

- Tracing code of the product;

- Brand, trademark, code, and serial number of the product (if any);

- Expiry date of the product (if any);

- Applied national standards, national technical regulations, international standards, regional standards, and local standards.

(4) To connect to the National Product Origin Tracing Portal, the product origin tracing system shall contain the mandatory information prescribed in Clause (3).

(5) Traceability data of products serving consumers' lookup on the National Product Origin Tracing Portal shall include the following mandatory information:

- Names of products;

- Images of products;

- Names of units of production and trading;

- Addresses of units of production and trading;

- Time of production and trading (the time when origin tracing takes place);

- Brands, trademarks, codes, and serial numbers of the products (if any);

- Expiry dates of products (if any).

(6) Products in each event after each stage shall be designated with tracing codes for origin tracing.  Tracing codes shall be encrypted in data carriers.

(7) Data carriers used for origin tracing shall comply with Clause 2 Article 5 of of Circular 02/2024/TT-BKHCN. Decrypted information shall include the mandatory information prescribed in Clause 5 of of Circular 02/2024/TT-BKHCN. The minimum retention time of traceability data for each type of product shall comply with the regulations of ministries managing related industries and sectors.

Nguyen Ngoc Que Anh

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