Vietnam: General provisions on accounting documents in civil judgment enforcement from October 1, 2020

Content related to accounting documents is regulated in Article 9 of Circular 78/2020/TT-BTC guiding the accounting policies in the civil judgment enforcement in Vietnam:

Vietnam: General provisions on accounting documents in civil judgment enforcement from October 1, 2020 (illustrative image)

+ General regulations:

- All economic transactions related to civil judgment enforcement must be documented with accounting documents. All data recorded in the accounting books must have legal and valid accounting documents as proof. Accounting documents in civil judgment enforcement are only created once for each economic or financial transaction, ensuring clarity, completeness, timeliness, and accurate information reflection.

- Accounting documents must meet at least 7 contents as stipulated in Article 16 of the Accounting Law, suitable for accounting records and management requirements of the unit.

Special accounting document forms like checks and valuable papers must be preserved and managed like money.

- Accounting in civil judgment enforcement uses electronic documents during execution according to the legal regulations on accounting.

+ For photocopied accounting documents:

- Accounting documents kept by the accounting department must be the originals, except for documents related to coercive execution expenses, expenses for the executor's activities, and other activities guaranteed by the budget according to legal provisions where the unit’s budget accounting keeps the originals. Based on the original documents, the unit makes 01 additional photocopy to serve the accounting for civil judgment enforcement. In cases where there is only one original document that needs to be kept in the accounting records of civil execution and the executor's execution file, then the civil execution accounting keeps the original, and the executor’s execution file keeps the photocopied version.

- Photocopied accounting documents must be reproduced from the originals. The photocopied accounting documents must have the signature and seal of the unit head or an authorized person. The photocopied documents have the same value and are kept as the originals in the cases specified in Point a of this Clause.

Note:

- The list, sample, and explanation methods for creating accounting documents are specified in Appendix No. 01 “accounting documents” enclosed with Circular 78/2020/TT-BTC.

- Additionally, the Ministry of Justice of Vietnam is responsible for further stipulating the list and forms of accounting documents applicable to civil execution agencies to reflect the arising economic and financial transactions related to civil execution accounting.

More details may be found in Circular 78/2020/TT-BTC effective from October 1, 2020, replacing Circular 91/2010/TT-BTC.

Long Binh

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