New regulations on notarization database in Vietnam from July 1, 2025

New regulations on notarization database in Vietnam from July 1, 2025​ (Image from the Internet)

New regulations on notarization database in Vietnam from July 1, 2025

Based on Article 66 of the Law on Notarization 2024, the notarization database is regulated as follows:

- The notarization database includes the notarization database of the Ministry of Justice of Vietnam and the local notarization database.

- The notarization database of the Ministry of Justice contains information about notaries, notarization practice organizations, data on notarization activity results; information integrated and synchronized from the local notarization database as per the roadmap specified by the Government of Vietnam.

The Ministry of Justice is responsible for developing the notarization database of the Ministry of Justice; issuing regulations for the management, updating, exploitation, usage, and sharing of the notarization database of the Ministry of Justice.

- The local notarization database includes information about the origin of assets, transaction status of assets, information on preventive measures and risk warnings in notarization activities, information on transactions that have been notarized, notarized documents, and related documents in the notarization file.

Provincial People's Committees are responsible for developing the local notarization database; issuing regulations for the management, updating, exploitation, usage, and sharing of the local notarization database.

- The notarization database must be updated fully, accurately, promptly and ensure security, safety following legal provisions. The collection, exploitation, usage, and provision of information from the notarization database must comply with legal provisions on protecting private life, personal secrets, and family secrets.

The connection and sharing of information between the notarization database and national databases, databases of ministries, branches, localities, and other databases must ensure effectiveness, safety, suitable with functions, tasks, authorities as outlined by the Law on Notarization 2024 and other related legal provisions.

- The funding for the development, management, operation, maintenance, and upgrade of the notarization database is sourced from the state budget and other sources as regulated by law.

- The Government of Vietnam details Article 66 of the Law on Notarization 2024.

Validity and legal effect of notarized documents in Vietnam from July 1, 2025

The validity and legal effect of notarized documents are provided in Article 6 of the Law on Notarization 2024 as follows:

- A notarized document is effective from the time it is signed by the notary and the notarization practice organization stamps the document; in the case of an electronic notarized document, it is effective as provided in Clause 2, Article 64 of the Law on Notarization 2024.

“Article 64. Electronic Notarized Documents

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2. An electronic notarized document is effective from the moment it is signed with the digital signature of the notary and the digital signature of the notarization practice organization.”

- A notarized document is enforceable against the related parties and serves as the basis for the parties involved in the transaction to request the competent state agency to carry out procedures related to the notarized transaction.

- A notarized document holds evidential value; the events, details in the notarized document need not be proven, except for the cases where it is declared void by a court.

Refer to more details in the Law on Notarization 2024 effective from July 1, 2025.

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