07 Principles for managing and exploiting the database of Ho Chi Minh City, Vietnam from September 1, 2024

07 Principles for managing and exploiting the database of Ho Chi Minh City, Vietnam from September 1, 2024 (Image from Internet)

On August 14, 2024, the Chairman of the Ho Chi Minh City People’s Committee issued Decision 51/2024/QD-UBND on the Regulation for updating, using, exploiting data of officials and public employees, workers of Ho Chi Minh City, Vietnam.

1. 07 Principles for managing and exploiting the database of Ho Chi Minh City from September 1, 2024

According to the provisions of Article 7 of the Regulation issued with Decision 51/2024/QD-UBND, the principles for managing and exploiting the database of Ho Chi Minh City include:

- The City’s database is stored at the City Data Center and is uniformly managed by the Department of Home Affairs. The right to update and exploit information is granted according to the responsibilities, duties, authorities, and usage purposes of each official and public employee, laborer.

- The City's database must meet the requirements for updating, using, and exploiting information 24/24 hours daily, except for the time of suspension for maintenance and upgrades (with specific notifications).

- Information related to officials and public employees, laborers during their working time in Ho Chi Minh City must be fully, promptly, and accurately updated in real time.

- Each official and public employee, laborer is provided with one account to access the City’s database; responsible for declaring personal information to the City’s database and promptly updating any changes in personal information.

- Only authorized personnel or those granted access rights are allowed to use and exploit the City's database.

- Agencies and units, according to decentralization in the management and use of officials and public employees, laborers, are responsible for urging the prompt, accurate, and complete update of existing personal information into the City’s database.

- The connection and sharing of the City’s database with other systems are carried out according to legal regulations and must have written consent from the competent authority.

2. Prohibited acts in using and exploiting data of officials and public employees, workers of Ho Chi Minh City, Vietnam 

Prohibited acts in using and exploiting data of officials and public employees, workers of Ho Chi Minh City are specifically stipulated in Article 5 of the Regulation issued with Decision 51/2024/QD-UBND, and according to the provisions of Article 8 of Decree 47/2020/ND-CP of the Government of Vietnam on managing, connecting, and sharing digital data of state agencies, and other acts as prescribed by relevant laws.

- Obstructing the activities of connecting, legally exploiting, and using data of agencies, organizations, and individuals as prescribed by law.

- Buying, selling, exchanging, sharing data against the law.

- Violating regulations on intellectual property rights, personal information protection rights when connecting and sharing data.

- Distorting data during the transmission process from the data-providing agency to the data-exploiting agency.

- Sabotaging information infrastructure, disrupting the connection and sharing of data.

More details can be found in  Decision 51/2024/QD-UBND, which comes into force in Vietnam from September 1, 2024.

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