Guidelines for house bill of lading declaration for outgoing, incoming and in-transit waterway vehicles through a national single-window system in Vietnam

No.

Information indiciator

Description and note

Required

Code list

General ship information (Information indicators from 1 to 10 provided hereinafter will be automatically displayed on the system according to the information declared in the ship dossier)

1

Name and type of ship

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

2

Arrival/Departure

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

3

IMO number

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

4

Call sign

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

5

Voyage number

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

6

Flag State of ship

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

7

Name of master

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

8

Port of arrival/departure

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

9

Last port of call/next port of call

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

10

Date-time of arrival/departure

-

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

Cargo information

11

Scac code/Carrier code

 Enter the scac code/carrier code according to the one provided in the list of scac code/carrier code

Note:

Note: Make reference to the list of scac code/carrier code posted on the wesite www.customs.gov.vn of the customs authority

X

X

12

Master bill of lading number

 Enter the serial number of master bill of lading provided in the transfer document in a sufficient and accurate manner, including numbers, letters and special symbols (if any)

Note:

(1) The declarant may enter the house bill of lading number if the master bill of lading number is found on the system (if any)

(2) Special symbols permitted for declaration include:

X

13

Issuance date of master bill of lading (if any)

 Enter the issuance date provided in the transfer document in the form of DD/MM/YYYY

14

 House bill of lading number

 Enter the serial number of house bill of lading provided in the transfer document (including numbers, letters and special symbols, if any)

Note:

(1) The declarant may enter the house bill of lading number if the master bill of lading number is found on the system (if any)

(2) Special symbols permitted for declaration include:

X

15

Issuance date of house bill of lading (if any)

 Enter the issuance date provided in the transfer document in the form of DD/MM/YYYY

X

16

Consignor/Shipper

 Enter the name and address of the consignor/shipper provided in the transfer document

X

17

Consignee

 Enter name and address of the consignee provided in the transfer document

X

18

Notify party

 Enter name and address of the notify party provided in the transfer document (if any)

X

19

Notify party 2

 Enter name and address of the notify party 2 provided in the transfer document (if any)

20

Container number

 Enter the container number in a sufficient and accurate manner in the form prescribed or under the data standard such as declare in the capital letter, no space between the prefix and container number, sepcial symbols such as .,-)/\(=!“%&*;<>@&|?:+‘’`~ is not allowed.

X

21

Container seal number

 Enter the container seal number provided in the transfer document in a sufficient and accurate manner

Note: Container seal number is required as for cargo transported by the container attatched with seal.

22

HS code

 Enter the HS code of the cargo according to the information provided in the transfer document (if any) ( HS code of 4 or 6 or 8 digits issued together with the list of imports and exports in Vietnam)

Note: In case there is more than one commodity, provide the HS code of the one whose value accounts for the largest proportion of total cargo value.

23

Net weight

 Enter the weight of cargo provided in the transfer document or the weight of each container (for cargo transported by containers)

24

Weight unit

 Enter the unit code  according to the UN/ECE code list, for instance: KGM (kilogram), TNE (tonne), etc

Note: Make reference to the list of measurement unit codes on the website www.customs.gov.vn of the customs authority

X

25

Gross weight

 Enter the weight of cargo provided in the transfer document or the weight of each container (for cargo transported by containers)

X

X

26

Weight unit

 Enter the unit code according to the UN/ECE code list, for instance: KGM (kilogram), TNE (tonne), etc

Note: Make reference to the list of measurement unit codes posted on the website www.customs.gov.vn of the customs authority

X

X

27

Number of packages

 Enter the total number of packages provided in the transfer document (if any)

X

28

Kind of packages

 Enter the kind of package, for instance: CS (cask), BX (box), PACKET

Note: Make reference to the list of measurement unit codes on the website www.customs.gov.vn of the customs authority

X

X

29

Size/Volume

 Enter the size/volume of the shipment provided in the transfer document (if any)

30

Size/volume unit

Inout the unit code

Note: Make reference to the list of measurement unit codes posted on the website www.customs.gov.vn of the customs authority

X

31

Container number

 Enter the container number in a sufficient and accurate manner in the form prescribed or under the data standard such as declare in the capital letter, no space between the prefix and container number, sepcial symbols such as .,-)/\(=!“%&*;<>@&|?:+‘’`~ is not allowed.

X

32

Container seal number

 Enter the container seal number provided in the transfer document in a sufficient and accurate manner

Note: Container seal number is required for cargo transported by the container attatched with seal.

33

Cargo description

 Enter name, symbol/HS code of the cargo  and other information (if any, including: model, symbol/HS code, characteristic, technical parameters, components and function of the goods) provided in the transfer document

X

34

Port of loading

 Enter name and code of the port according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships entering Vietnam: in case the port of loading is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

X

X

35

Original port of loading

V name and code of the initial port where the cargo is loaded according to the UN LOCODE code page

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships entering Vietnam: in case the port of loading is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

X

36

Port of transship/transit

 Enter name and code of the port according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships entering Vietnam: in case the port of loading is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

X

37

Port of unload/discharge

 Enter name and code of the port according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships leaving Vietnam: in case the port of discharge is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

(3) As for ships entering Vietnam: To ensure that the port operator and warehouse provider have sufficient to carry out the delivery pricedures with the consignee via the customs electronic data processing system, the declarant (shipping line/shipping agent/logistics company must provide the code of port in which the cargo is discharged in a sufficient and accurate manner.

X

X

38

Port of destination/Final destination

 Enter name and code of the port according to the UN LOCODE code list

Note: Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

X

39

Place of delivery

 Enter the code of delivery place (if any)

Note:

(1) With regard to imports: Enter the code of the warehouse in which the imported goods pending for clearance are stored

(2) With regard to exports: Enter the code of bonded warehouse (the place in which the goods is stored during customs precedure)

(3) Make reference to the code list of warehouses for goods pending clearance and the code list of bonded warehouses posted on the website www.customs.gov.vn of customs authorities

X

40

Type of cargo (Method of delivery)

Select one of the following method provided in the transfer document:

(1) CY/CY

(2) CFS/CFS

(3)CY/CFS

(4) Others

X

X

41

Code of delivery method

Select one of the following delivery method which is specified in the shipping contract between the customs declarant (shipping line/shipping agent/logistics company) with the consignee (for imported cargoes) or the consigner in Vietnam (for exported cargoes)

(1) Cargo transported by containers

(2) Barrel (cargo packed, boxed or rolled when being delivered according to their quantity)

(3) Unpackaged bulk cargo (cargo unpacked, unboxed or unrolled when being delivered according to their quantity)

(4) Liquid cargo (the cargo that is pumped directly into tanks or tubs from the incoming vehicle and vice versa)

X

X