Guidelines for general declaration for outgoing, incoming and in-transit waterway vehicles through a national single-window system in Vietnam

No.

Information indicator

Description and note

Required

Code list

1

Name of ship

Enter name of the ship

X

2

Type of ship

Select one of the following transportation models:

(1) Container ship

(2) Barrel carrier (the cargo carried is packed, boxed or rolled when being delivered at the port of loading/discharge  on quantity or weight basis (if any))

(3) Bulk carrier (the cargo carried is ununpacked, unboxed or unrolled when being delivered at the port of loading/discharge upon their weights (if any))

(4) Tanker (the cargo carried is pumped directly into tanks or means of storage from the incoming vehicle and vice versa at the port of loading/discharge)

(5) Passenger ship (a ship whose primary function is to carry pessengers)

(6) Others (general cargo ship)

X

X

3

Name of master

 Enter name of the ship maser

X

4

Maritime zone

 Enter name of the maritime zone in which the customs procedure is carried out

X

X

5

Type of document

Select one of the following type:

(1) Incoming ship

(2) Outgoing ship

(3) In-transit ship

(4) In-transit ship – ship changes destination

(5) Ship entering through offshore oil ports

(6) Ship leaving from offshore oil ports

(7) Ship entering through inland ports 

(8) Ship leaving from inland ports 

(9) Others

X

X

6

Arrival/Departure

Specify either ship arrival or ship departure  

X

X

7

IMO number

 Enter IMO number of the ship

X

8

Call sign

 Enter call sign of the ship

X

9

Voyage number

 Enter the voyage number

X

10

Flag State of ship

 Enter the flage state of the ship

X

X

11

Port of arrival/departure

 Enter the name and code of the port of arrival/departure

X

X

12

Last port of call/next port of call

 Enter name and code of the last port of call for incoming or in-transit ships or the next port of call for outgoing ships

X

X

13

Date-time of arrival/departure

 Enter particular date-time of arrival/departure in the form of DD/MM/YYY HH:mm, including:

(1) The time expected to arrive in place of pilot embarkation or disembarkation

(2) The time expected to arrive at the port (anchor position at the port of loading/discharge arranged by the port authority)

X

14

Position of the ship in the port – berth or station

 Enter particular number, sign or name of the port or wharf or expected anchor position at the port

X

15

Registration certificate (Number, issuance date and issuer)

 Enter the certificate number and issuance date and issuer

X

16

Gross tonnage

 Enter the gross tonnage of the ship

17

Gross tonnage unit

 Enter the unit code according to the UN/ECE code list

Note: Make reference to the list of measurement unit codes on the website www.customs.gov.vn of the customs authority

X

18

Net tonnage

 Enter the net tonnage of the ship

19

Net tonnage unit

 Enter the unit code according to the UN/ECE code list

Note: Make reference to the list of measurement unit codes on the website www.customs.gov.vn of the customs authority

X

20

Number of crew – inl.master

 Enter the number of ship crew including the ship master

X

21

Number of passenger

 Enter the number of passengers (for ships carrying passengers)

X

22

Tax code

 Enter the tax code of the shipping agent (in case of declaration via the shipping agent)

X

23

Name

 Enter name of the shipping agent (in case of declaration via the shipping agent)

X

24

Address

 Enter the address registered in the business certificate of the shipping agent

Note: The declarant is permitted to update/adjust the information delcared.

X

25

Phone

 Enter the phone number of the shipping agent

Note: The declarant is permitted to update/adjust the information delcared.

X

26

Fax number

 Enter the phone number of the shipping agent

Note: The declarant is permitted to update/adjust the information delcared.

27

Email

 Enter the email address of the shipping agent

Note: The declarant is permitted to update/adjust the information delcared.

X

28

Brief particulars of voyage

 Enter the port code (if any) and name of the port in case of:

(1) Previous ports of call

(2) Subsequent ports of call

(3) Ports where remaining cargo will be discharged

Note:

- For previous ports of call: declare at the maximum 10 ports and date of arrival/departure from each port in the form of DD/MM/YYYY

- For subsequent ports of call and ports of discharge: declare at least 1 port and 3 ports at the maximum

X

29

Description of the cargo

-  Enter name of the cargo (if there is more than one commodity, enter name of the commodity whose value accounts for the largest proportion of total cargo value) 

-  Enter information about cargo type ( Hàng nhập - Import cargo, Hàng xuất - Export cargo, Hàng quá cảnh xếp dỡ tại cảng - The quantity of cargo in transit loading, discharging at port, Hàng quá cảnh không xếp dỡ - The quantity of cargo in transit, Hàng trung chuyển - Transshipment cargo...), quantity and unit equivalent to each type of cargo, including:

(1) Container Full: Cont 20: …… (= ..... TEU), Cont 40: …… (=…….TEU); Cont 45: ……. (= ……..TEU);

(2) Container Empty: Cont 20: ……. (= …… TEU), Cont 40: …… (= …… TEU), Cont 45: ……. (= …….. TEU);

(3) Barrel: ………. (=........TNE/KGM), total barrel number ......... (units: unit, piece...)

(4) Bulk: …….. (=………TNE/KGM).

(5) Liquid, gas = : ……….(=……… TNE/KGM).

(6) Others (if any); Enter particular types of other cargoes, quantity, weight and unit of measurement thereof

X

30

The ship’s requirements in terms of waste and residue reception facilities

Specify whether the ship requirement is available or not (describe in detail if any)

X

31

Remarks

Draft, DWT, LOA, Breadth, Clearance height) and others (If any)

32

Number of port clearance

 Enter the number of port clearance

X

33

Empty container bill  number– if any

 Enter the number of bill of lading provided in the transfer document (including numbers, letters and special symbols if any)

Note:

(1) Special symbols permitted for declaration include:

(2) The empty container number is provided in the section “declaration of container empty) on the national single-window system.

34

Empty container number

 Enter the container number in a sufficient and accurate manner in the form prescribed or under the data standard such as declare in the capital letter, no space between the prefix and container number, sepcial symbols such as .,-)/\(=!“%&*;<>@&|?:+‘’`~ is not allowed.

Note: The empty container number is provided in the section “declaration of empty container” on the national single-window system.

X

35

Empty Container Size/Type

 Enter the container type (20, 40, 45, RS...)

Note: The empty container type is provided in the section “declaration of empty container” on the national single-window system.

X