Guidelines for cargo declaration for outgoing, incoming and in-transit waterway vehicles through a national single-window system in Vietnam

No.

 Information indicators

Description and note

Required

Code list

General ship information (Information indicators from 1 to 10 provided hereinafter referred to as will be automatically displayed on the system according to the information declared in the ship dossier)

1

Name and type of ship

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

2

Arrival/Departure

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

3

IMO number

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

4

Call sign

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

5

Voyage number

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

6

Flag State of ship

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

7

Name of master

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

8

Port of arrival/departure

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

9

Last port of call/next port of call

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

X

10

Date-time of arrival/departure

Automatically displayed on the system according to the information provided in the ship dossier by the customs declarant

X

11

Total number of container

 Enter the total number of container declared in the customs declaration of container ship

12

Number of packages

 Enter the total number of packages declared in the customs declaration of bulk carier – barrel

13

Kind of packages

 Enter the kind of packages, for instance: CS (cask), BX (box), PACKET

Note: Make reference to the list of measurement unit codes on the wesite www.customs.gov.vn of the customs authority

X

14

Total weight

 Enter the total weight declared in the customs declaration of bulk carier – unpackaged bulk cargo

15

Weight unit

 Enter the unit code according to the UN/ECE code list, for instance: KGM (kilogram), TNE (tonne), etc

Note: Make reference to the list of measurement unit codes posted on the wesite www.customs.gov.vn of the customs authority

X

Cargo information

16

Scac code/Carrier code

 Enter the scac code/carrier code according to the one provided in the table of scac code/carrier code

Note:

Note: Make reference to the table of scac code/carrier code on the wesite www.customs.gov.vn of the customs authority

X

X

17

Master bill No.

 Enter the master bill No. provided in the transfer document (including numbers, letters and special symbols if any)

Note: Special symbols permitted for declaration include:

X

18

Issuance date of master bill of lading (if any)

 Enter the issuance date of master bill of lading provided in the transfer document in the form of DD/MM/YYYY

19

Consignor/Shipper

 Enter name and address of the shipper provided in the transfer document

X

20

Consignee

 Enter name and address of the consignee provided in the transfer document

X

21

Notify party

 Enter name and address of the notify party provided in the transfer document

X

22

Notify party 2

 Enter name and address of the notify party 2 provided in the transfer document (if any)

23

HS code

 Enter the HS code of the cargo according to information provided in the transfer document (if any) ( HS code of 4 or 6 or 8 digits issued together with the list of imports and exports in Vietnam)

Note: In case there is more than one commodity, provide the HS code of the one whose value accounts for the largest proportion of total cargo value.

24

Container number

 Enter the container number in a sufficient and accurate manner in the form prescribed or under the data standard such as declare in the capital letter, no space between the prefix and container number, sepcial symbols such as .,-)/\(=!“%&*;<>@&|?:+‘’`~ is not allowed.

X

25

Container seal number

 Enter the container seal number provided in the transfer document in a sufficient and accurate manner

Note: Container seal number is required as for cargo transported by the container attatched with seal.

26

Net weight

 Enter the weight of cargo provided in the transfer document or the weight of each container (for cargo transported by containers)

27

Weight unit

 Enter the weight code according to the UN/ECE code list, for instance: KGM (kilogram), TNE (tonne), etc

Note: Make reference to the list of measurement unit codes on the website www.customs.gov.vn of the customs authority

X

28

Gross weight

 Enter the weight of cargo provided in the transfer document or the weight of each container (for cargo transported by containers)

X

X

29

Weight unit

 Enter the weight unit according to the UN/ECE code list, for instance: KGM (kilogram), TNE (tonne), etc

Note: Make reference to the list of measurement unit codes posted on the website www.customs.gov.vn of the customs authority

X

X

30

Number of packages

 Enter total number of packages provided in the transfer document (if any)

X

31

Kind of packages

 Enter the kind of package, for instance: CS (cask), BX (box), PACKET

Note: Make reference to the list of measurement unit codes posted on the website www.customs.gov.vn of the customs authority

X

X

32

Size/Volume

 Enter the information about size/volume provided in the transfer document (if any)

33

Size/volume unit

 Enter the measurement unit of size/volume

Note: Make reference to the list of measurement unit codes posted on the website www.customs.gov.vn of the customs authority

X

34

Cargo description

 Enter name, symbol/HS code of the cargo  and other information (if any, including: model, symbol/HS code, characteristic, technical parameters, components, function and total number of container) provided in the transfer document

X

35

Port of loading

 Enter name and code of the port according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships entering Vietnam: in case the port of loading is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

X

X

36

Original port of loading

 Enter name and code of the initial port where the cargo is loaded according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships entering Vietnam: in case the port of loading is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

X

37

Port of transship/transit

 Enter name and code of the port according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships entering Vietnam: in case the port of loading is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

X

38

Port of unload/discharge

 Enter name and code of the port according to the UN LOCODE code list

Note:

(1): Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

(2) As for ships leaving from Vietnam: in case the port of discharge is not on the UN/LOCODE code list, the declarant shall provide the code of place where the cargo is loaded which include 2 characters and "ZZZ"

(3) As for ships entering Vietnam:

To ensure that the port operator and warehouse provider have sufficient to carry out the delivery pricedures with the consignee via the customs electronic data processing system, the declarant (shipping line/shipping agent/logistics company must provide the code of port in which the cargo is discharged in a sufficient and accurate manner.

X

X

39

Port of destination/Final destination

 Enter name and code of the port according to the UN LOCODE code list

Note: Make reference to the code list of “Domestic ports and depot” and “Overseas ports” posted on the website www.customs.gov.vn of the customs authority

X

40

 Container Size/Type

 Enter the container type (20, 40, 45, RS...)

41

Container owned

Select one of the following:

(1) “SOC” (Shipper Owned Container) if the container is owned by the shipper

(2) “COC” (Carrier Owned Container) if the container is owned by the carrier

X

X