What are regulations on bid prices and discounts regarding the procurement of goods in Vietnam?

What are regulations on bid prices and discounts regarding the procurement of goods in Vietnam? - image from internet

Pursuant to Chapter I of the Circular 05/2015/TT-BKHDT on provisions on preparing the invitation for bid on the procurement of goods issued by the Minister of Planning and Investment, the regulations on bid prices and discounts regarding the procurement of goods in Vietnam are stipulated as follows:

- Bid price means the price to be quoted in the Bid Submission Form, including the total price of the bid (excluding any discounts offered), in accordance with Part 2 – Supply requirements.

- The Bidder shall submit the Bid with all lots and items specified in ITB Section 1.1 and the Bid unit price and amount of all lots and items shall be stated in columns “List of Goods” and “Description of services using the forms prescribed in Chapter IV - Bidding forms.

In case Good or Service is not priced (leave blank or insert “0”) in the columns “Unit Price” and “Total Price”, it’s price deem to be allocated to another Good or Service of the procurement, the Supplier is obligated to provide Good or Service as required by the Bid without any payment by the Purchaser in the course of contract performance. The prices and discounts quoted by the Bidder shall conform to the BDS.

- Discount offered by the Bidder shall be written directly on the Bid Submission Form or on a separate Letter of Discount. The Bidder shall specify the discounting method and discounted items mentioned in Columns “List of Goods” and “Description of Services”. If discounting method is not specified, it will be understood all items mentioned in the columns “List of Goods” and “Description of Services” receive equal discounts. The Letter of Discount may be submitted separately or together with the Bid as long as it is received by the Purchaser before the bid closing time. Any Letter of Discount separately submitted shall comply with ITB Sections 21.1 and 21.3. The Letter of Discount shall be preserved as part of the Bid and opened together with the Bid.

- The Bidder shall be held accountable for their Bid Price to perform task as required by the Bid, if the Bid Price is not unusual, the Purchaser may request the Bidder to clarify the proportion of unit price in accordance with ITB Section 27.

The Bid Price quoted by the Bidder shall include all taxes, fees and charges (if any) determined at 28 days prior the bid closing time. In case the Bid Price is not inclusive of taxes, fees and charges (if any), the Bid of the Bidder shall be rejected.

- In the event that the procurement is divided into independent lots and each lot is eligible for bid, the Bidder may make a Bid for one or multiple lots of the procurement. The Bidder is obligated to make a Bid for all work items of its selected lot(s). If the Bidder proposes a discount, the discounting method and discounted items shall be specified in accordance with ITB Section 14.3.

- If the Bidder detect the inaccuracy in quantity of the items mentioned in columns “List of Goods” and “Description of Services” in comparison with the design or requirements prescribed in Section 1 of Part 2 – Supply Requirements, the Bidder may notify the Purchaser of making a separate Price Schedule of the inaccurate quantity for consideration. The Bidder may not include the price of above inaccurate quantity in the Bid Price.

Above are regulations on bid prices and discounts regarding the procurement of goods in Vietnam. Please refer to the Circular 05/2015/TT-BKHDT for more details.

Best regards!