Procedure for Household Registration Transfer When Changing Residence
1. Legal Basis:
Resolution 07/2017/NQ-HDND;
Circular 85/2019/TT-BTC;
Law on Residence 2020;
Resolution 06/2020/NQ-HDND;
Decree 62/2021/ND-CP;
Resolution 13/2021/NQ-HDND.
2. Procedures for transferring residence registration at the current place of residence:
a. Authority to issue residence transfer certificates:
- If residing in the provinces, the Commune Police have the authority to issue residence transfer certificates.
- If residing in centrally-run cities, the District Police have the authority to issue residence transfer certificates.
b. Dossier for requesting the issuance of residence transfer certificate
- Residence change notification form;
- Household registration book (or family household registration book, collective residence certificate previously issued).
c. Timeframe for issuing residence transfer certificates:
Within 03 working days from the date of receipt of the dossier, the police agency must issue a residence transfer certificate to the citizen.
3. Conditions for registering residency at a new place
- Citizens may register for permanent residence at legally-owned accommodation not owned by them when agreed upon by the homeowner and the owner of the legal accommodation in the following cases:
- Wife living with husband; husband living with wife; children living with parents; parents living with children;
- Elderly individuals living with siblings, nieces, and nephews; individuals with severe disabilities, heavy disabilities, those unable to work, individuals with mental illness or other diseases that impair cognitive abilities and behavior control living with paternal/maternal grandparents, siblings, uncles, aunts, guardians;
- Minors with the consent of their parents or guardians or who do not have parents living with paternal/maternal great-grandparents, grandparents, siblings, uncles, aunts, guardians.
- Except as specified above, citizens can register permanent residence at legal accommodation rented, borrowed, or staying temporarily upon meeting the following conditions:
- Agreement from the legal accommodation owner to register permanent residence at the rental, borrowed, or temporary place and agreement from the household head if registering into the same household;
b) Ensuring a minimum housing area per provincial People’s Council regulations but not less than 08 m² per person.
Note: In cases of rented, borrowed, or temporarily staying at legal accommodations by an individual, written consent from the landlord, borrower, or host is required. And, ensuring a minimum housing area per provincial People’s Council regulations but not less than 08 m² per person.
4. Dossier:
- Personal declaration form;
- Residence change notification form;
- Residence transfer certificate as regulated;
- Documents proving legal accommodation.
- Other documents as regulated:
Case of owning a house in Ho Chi Minh City, Hanoi:
- Residing information change declaration form;
- Documents proving legal accommodation ownership.
Case of living with relatives
- Residing information change declaration form, with expressed consent for permanent residence registration from the homeowner, legal accommodation owner, or authorized person, unless written consent is already given;
- Documents proving relation to the household head or family members, unless such information is available in the National Database on Population, Residence Database;
- Documents proving conditions related to disabilities, mental illness, etc. (if applicable).
Case of legal accommodation rented, borrowed, staying temporarily
- Residing information change declaration form, with expressed consent for permanent residence registration from the household head, legal accommodation owner of the rented, borrowed, temporary place, or the authorized person, unless written consent is already given;
- Lease contract, borrowing, hosting agreement, or documents proving legality of the temporary accommodation certified according to legal regulations;
- Documents proving sufficient housing area for permanent residence registration as regulated.
5. Submission Method: Directly.
6. Resolving Agency:
Communal People's Police if the new permanent residence is in the province.
District People’s Police if the new permanent residence is in centrally-run cities.
7. Resolution Timeframe:
Within 07 days from the receipt of a complete dossier, the competent agency must complete the residence registration for your wife; if it is not issued, they must provide a written explanation stating the reasons.
8. Fees:
- The current residence registration fee in Ho Chi Minh City is prescribed by Resolution 07/2017/NQ-HDND:
+ 10,000 VND in Districts and 5,000 VND in Counties (If a household registration book is already issued)
+ 25,000 VND in Districts and 13,000 VND in Counties (If a household registration book is not issued)
- The current residence registration fee in Hanoi is prescribed by Resolution 06/2020/NQ-HDND amended by Resolution 13/2021/NQ-HDND:
+ 10,000 VND in Districts and 5,000 VND in Counties (If a household registration book is already issued)
+ 25,000 VND in Districts and 13,000 VND in Counties (If a household registration book is not issued).
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