Signature of the Bank Related to Documents

Signatures of banks related to documents specified in Clause 3, Article 8, Decision 1789/2005/QD-NHNN in 2005 on Accounting Document Regime for Banks issued by the Governor of the State Bank. Specifically:

- The General Director (Director) of the bank shall stipulate the decentralization of transaction limits, the scope of authorization, and the rights and responsibilities of the person authorized to sign accounting documents for each type of transaction, ensuring compliance with legal regulations and shall be responsible for the authorization of signing accounting documents within their bank.

- When signing accounting documents, bank officers and employees are only allowed to sign within the prescribed authority and must sign in accordance with the registered pattern (or issued if it is an electronic signature). Bank officers and employees who sign documents beyond their authority, sign incorrectly from the registered pattern, or sign correctly but lack responsibility in verification before signing will be subject to handling according to the level of the violation as prescribed by law.

- Bank officers and employees who perform tasks related to the responsibility of signing accounting documents (such as accounting, IT, treasury, credit) must create a signature pattern for registration with the chief accountant, and this signature pattern must be confirmed by the bank unit's leadership before implementation. When there is a change in personnel, new officers and employees must prepare their signature samples to replace those of individuals no longer holding responsibilities related to signing documents. Signature samples that are no longer valid must be crossed out to cancel, dated for cancellation, and then filed into a separate dossier for storage according to the prescribed time period. The General Director (Director) of the bank unit is responsible for managing, supervising the registration, use, and cancellation of signature samples at their unit in accordance with the law.

- The issuance, management, use, and cancellation of electronic signatures in banks are conducted in accordance with current law and the regulations of the State Bank.

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