Provision of Bank Accounting Documents: How is it Regulated?

The provision of bank accounting documents is stipulated in Article 14 of Decision 1789/2005/QD-NHNN regarding the Regime of Bank Accounting Documents issued by the Governor of the State Bank. Specifically:

- The provision of accounting documents to competent authorities for investigation, reconciliation, review, inquiry, and inspection at banks is carried out in accordance with the law and the regulations of the State Bank. The process of investigating, reconciling, reviewing, inquiring, and inspecting accounting documents must be witnessed by the archive keeper (if the documents are under storage), the chief accountant of the bank, or an authorized person. The reconciliation, review, inquiry, and inspection of accounting documents are only to be conducted at the designated location within the offices of the bank holding the relevant documents. During the process of investigation, reconciliation, review, inquiry, and inspection of accounting documents, if anyone damages, loses, or erases and alters the original documents, a record must be made, responsibilities clarified, and handled according to the law.

- Only competent authorities have the right to temporarily hold, confiscate, or seal bank accounting documents. In cases of temporary holding or confiscation, the competent authority must copy the temporarily held or confiscated documents and provide confirmation on the copies; meanwhile, a record must be made specifying the reasons and quantity for each type of accounting document temporarily held or confiscated, with signatures and seals. In the case of sealing, the competent authority sealing the accounting documents must make a record, specifying the reasons and quantity for each type of accounting document sealed, with signatures and seals.

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