Customer Signature on Transaction Documents with the Bank Must Meet Which Requirements?
The signature of the customer on transaction documents with the bank must meet the requirements stipulated in Clause 2, Article 8 of Decision 1789/2005/QD-NHNN on the Mode of Accounting Documents in Banks issued by the Governor of the State Bank. Specifically:
- For transaction documents with customers created by individual customers or organizations not legally required to appoint a chief accountant, the document must bear the signature of the account holder or the authorized person by the account holder.
- For documents created to withdraw money from a joint account, the document must contain the signatures of all joint account holders or their authorized representatives. In cases where joint account holders have agreed with the bank to use only one of the signatures of the joint account holders on transaction documents with the bank, this agreement must be documented in writing with full signatures from all joint account holders, who must commit to being fully responsible for any risks or losses incurred by their decision not to sign the transaction documents with the bank.
- For transaction documents with the bank created by units or organizations required by law to appoint a chief accountant, the document must contain the signatures of the account holder, the chief accountant, or their authorized representative, and the unit's seal (if it is a paper document).
- The signature and seal (if any) of the customer on paper transaction documents with the bank must match the specimen signature registered at the bank (account opening bank). The electronic signature on electronic documents must perfectly match the signature issued by the account opening bank (or authorized entity).
- The authorization to sign on behalf of others on bank accounting documents must comply with legal provisions on authorization.
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