Conditions for the Use of Electronic Documents in the Banking Sector

Conditions for Using Electronic Documents in the Banking Sector Prescribed in Clause 2, Article 6 of Decision No. 1789/2005/QD-NHNN on Banking Accounting Documents Regime Issued by the Governor of the State Bank. To be specific:

a. Banks using electronic documents must meet the following conditions:

- There must be locations, information transmission lines, information networks, communication devices, and suitable equipment that meet the requirements for exploiting, controlling, processing, using, preserving, and storing electronic documents;

- There must be a team of competent personnel with the required expertise and capability matching the technical requirements to execute the procedure of creating, processing, using, preserving, and storing electronic documents in line with accounting and payment procedures;

- Satisfy the conditions stipulated in sub-clause b and sub-clause c of this Clause.

b. Organizations and individuals using electronic documents to conduct transactions and payments via banks must provide written requests and agreements with the bank (where the account is opened) regarding the following conditions:

- The electronic signature of the legal representative or the authorized representative of the organization or individual using electronic documents and conducting electronic payment transactions;

- The method of receiving electronic documents and the technology for information carriers;

- Commitment regarding the activities arising from self-generated electronic documents, which must be conformable, and bear responsibility for any damages occurring due to inadvertent or intentional exposure of the electronic signature that leads to exploitation by malicious entities.

c. Banks and customers using electronic documents must apply security and data protection measures during use and storage; management and inspection measures must be implemented to combat exploitation, infiltration, copying, theft, or unconformable use of electronic documents. Electronic documents when preserved must be managed as accounting documents in their original form as they were created, sent, or received, but adequate equipment must be in place to use them when necessary.

The editorial board responds to your information.