When shall officials submit the Supplementary Personal History Form in Vietnam? What documents are required for an official's dossier in Vietnam?

When shall officials submit the Supplementary Personal History Form in Vietnam?

Based on Section 1 of the Official Dispatch 4547/LDTBXH-TCCB in 2020, the responsibilities of officials, public employees and employees:

Responsibilities of officials, public employees and employees:

- Every December, officials, public employees and employees are required to complete the Supplementary Personal History Form, providing information related to themselves, their family, and society throughout the year (according to the provided template).

- The form should be submitted to the personnel department of their unit to be added to the original file, with authenticated copies of relevant documents within a period of three months from the date of submission. These documents may include diplomas, certificates, and other required materials.

- In cases where there are changes or updates that have not been declared or if the declaration is incomplete, inaccurate, or dishonest, officials, public employees and employees will be personally responsible to the managing authorities, employer, and the law.

If there are any new or changed information related to oneself, family, and society in a year, officials must declare additional personal information in December.

The Supplementary Personal History Form of officials should be submitted to the organization and personnel department of the unit to be added to the original authenticated copy of the file within a period of 3 months from the date of supplementation: diplomas, certificates, and any other relevant documents according to regulations (if any).

When shall officials submit the Supplementary Personal History Form in Vietnam? What documents are required for an official's dossier in Vietnam? - image from internet

What does the dossier for newly recruited officials in Vietnam include?

Based on Clause 1 Article 9 of Circular 11/2012/TT-BNV, the dossier for newly recruited officials in Vietnam includes the following documents:

- "Personal Profile of Officials and Public Employees" book.

- "Curriculum Vitae of Officials and Public Employees" document.

- "Summary Biography" document.

- Certified true copy of the original birth certificate authenticated by the competent authority.

- Health certificate issued by a medical unit at the district level or higher.

- Relevant documents related to the educational qualifications of the Official, such as transcripts, diplomas, certificates of professional, political, foreign language, and computer training, which must be certified by the competent authority.

In the case of foreign-issued diplomas or certificates, they must be translated into Vietnamese according to legal regulations and authenticated by the competent authority.

- Recruitment or selection decisions and acceptance of Officials.

What documents are required for an official's dossier in Vietnam?

Based on Clause 2 Article 9 of Circular 11/2012/TT-BNV, the dossier, and its components for officials currently working include the following documents:

- "Personal Profile of Officials and Public Employees" book.

- "Curriculum Vitae of Officials and Public Employees" document.

- "Summary Biography" document.

- Certified true copy of the original birth certificate authenticated by the competent authority.

- Health certificate issued by a medical unit at the district level or higher.

- Relevant documents related to the educational qualifications of the official, such as transcripts, diplomas, certificates of professional, political, foreign language, and computer training, which must be certified by the competent authority.

In the case of foreign-issued diplomas or certificates, they must be translated into Vietnamese according to legal regulations and authenticated by the competent authority.

- Recruitment or selection decisions and acceptance of officials.

- "Additional Personal Information Form of Officials and Public Employees" document.

- Decisions regarding transfers, appointments, reassignments, rotations, special assignments, promotion, salary increase, commendation, and disciplinary actions of the official.

- Self-evaluation reports, annual performance evaluations, and comments from the employing agency on the official.

- Evaluation comments from the competent agencies, organizations, and units responsible for managing the official.

- Asset declaration form for officials required to declare assets according to current regulations.

- Letters, accompanying documents, verification records, minutes, and conclusions from the competent agencies, organizations, and units related to issues concerning the official and their family as reflected in the correspondence. Anonymous or unprocessed letters or documents without conclusions from the competent authority are not included in the personnel file.

- Other directly related documents regarding the work process and social relationships of the official.

For officials appointed to leadership or managerial positions, all relevant documents related to their appointment must be fully supplemented in their personnel file.

Best regards!