What is the civil status extract according to the law in Vietnam? Which authorities shall issue civil status extract copies in Vietnam?

What is the civil status extract according to the law in Vietnam?

Pursuant to Clause 9 Article 4 of the Law on Civil Status in 2014 stipulating the civil status extract:

Interpretation of terms

In this Law, the terms below shall be construed as follows:

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9. Civil status extract means a document issued by a competent state agency proving a civil status event of an individual already registered at a civil status registration agency. The original civil status extract shall be issued immediately after a civil status event is registered. Copies of a civil status extract include copies of civil status extracts issued from the civil status database and certified copies of original civil status extracts.

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As regulated above, civil status extract means a document issued by a competent state agency proving a civil status event of an individual already registered at a civil status registration agency.

The original civil status extract shall be issued immediately after a civil status event is registered. Copies of a civil status extract include copies of civil status extracts issued from the civil status database and certified copies of original civil status extracts.

What is the civil status extract according to the law in Vietnam? Which authorities shall issue civil status extract copies in Vietnam? - image from internet

Which authorities shall issue civil status extract copies in Vietnam?

Pursuant to Article 23 of the Circular 04/2020/TT-BTP stipulating issuance of civil status extract copies:

Issuance of civil status extract copies

1. A civil status registration and management authority that keeps civil registers or manages the electronic civil status database has the power to issue civil status extract copies. Contents of civil status extract copies must be consistent with information in civil registers. Any field in the form of the civil status extract copy that has no information available in civil registers or the electronic civil status database shall be left blank.

2. If the old civil register records age, the civil registration authority shall determine and record the corresponding birth year in the Remark section of the civil register and issue the civil status extract copy.

Example: The 1975 birth register record the father’s age as 25 years old and the mother’s age as 23 years old, which means the father’s birth year is 1950 and the mother’s birth year is 1952.

3. In case an individual has their civil status information changed, corrected or revised, their ethnicity re-determined, a civil status change per a judgment or decision of the competent authority recorded in a civil register, or a vital event of Vietnamese citizens resolved by the competent foreign authority recorded in a civil register, information in the birth certificate copy and civil status extract copy shall be revised based on the information written in the Remark section of the civil register.

If an applicant applies for issuance of a marriage records extract copy but a civil status change per an effective divorce decision or judgment is recorded in the marriage register or a divorce resolved by a competent foreign authority is recorded in a civil register, the Remark section of the marriage records extract copy shall state: divorced per Judgment/Decision No. [judgment/decision number] dated [date] by the Court of [name of court].

As regulated above, a civil status registration and management authority that keeps civil registers or manages the electronic civil status database has the power to issue civil status extract copies.

What is the fee for issuance of civil status extract copies in Vietnam?

Pursuant to Article 11 of the Law on Civil Status in 2014, the following regulations are stipulated:

Civil status fees

1. Civil status fees shall be exempted in the following cases:

a/ Civil status registration for members of families that have rendered meritorious services to the revolution; members of poor households; persons with disabilities;

b/ Birth and death registration on time, guardianship and marriage of Vietnamese citizens residing in the country.

2. Individuals who request registration of civil status events other than those prescribed in Clause 1 of this Article or issue of civil status extract copies shall pay a fee.

The Ministry of Finance shall stipulate in detail the competence to collect, fee rates and the management and use of civil status fees.

Pursuant to Article 4 of the Circular 281/2016/TT-BTC stipulating the fees:

As regulated above, individuals requesting civil status extract copies must pay a fee. The fee for the exploitation and use of information in the civil status database is 8,000 VND per certified copy/extract/event of registered civil status.

Best regards!