Procedure for Changing, Correcting, and Supplementing Civil Status Information as Regulated

The change, correction, and addition of civil status information are carried out in accordance with the provisions specified in Part II of Decision No. 1872/QD-BTP, 2020. To be specific:

Procedure

- The individual requesting a change, correction, or addition of civil status information must submit the application at the competent Commune People's Committee.

- The receiver is responsible for immediately checking the entire application, determining the validity of the documents in the application submitted by the requester; comparing the information in the Declaration with the documents in the application.

- If the application is complete and valid, the receiver will write a receipt, clearly stating the date and time of the result return; if the application is incomplete or needs additional information, guidance will be provided for the applicant to supplement and complete it as per regulations; in the case where the application cannot be supplemented or completed immediately, a written instruction must be made, specifying the type of documents and contents to be supplemented, signed, and stating the full name of the receiver.

- After receiving all the required documents according to regulations, if it is deemed that the change, correction, or addition of civil status information is well-founded and in compliance with civil law and relevant laws, the civil status official will report to the Chairman of the Commune People's Committee. If the Chairman agrees to resolve the issue, he/she will sign the corresponding civil status extract (Civil Status Change Extract/Civil Status Correction Extract/Civil Status Addition Extract) for the requester; the civil status official will note the content of the change, correction, or addition of civil status information in the Register of Change, Correction, Addition of Civil Status Information, and Ethnicity Re-identification; guide the requester to check the content of the civil status document and the Civil Status Register, and both the requester and the civil status official sign the Register.

In cases where changes, corrections, or additions of civil status information are related to the Birth Certificate, Marriage Certificate, the civil status official will note the change or correction in the Birth Certificate, Marriage Certificate; add the civil status information in the corresponding section and stamp the added content.

If the registration for change, correction of civil status is not done at the place of previous civil status registration, the Commune People's Committee must notify in writing along with a copy of the civil status extract to the Commune People's Committee where the previous civil status registration was made in order to record it in the Civil Status Register.

In cases where the previous civil status registration place was a representative agency, the Commune People's Committee must notify in writing along with a copy of the civil status extract to the Ministry of Foreign Affairs to transfer it to the representative agency for entry into the Civil Status Register.

Implementation method:

- The individual requesting the registration for change, correction, or addition of civil status information may directly perform or authorize another person to perform the task;

- The person carrying out the registration for change, correction, or addition of civil status information can directly submit the application at the competent Commune People’s Committee or send the application through the postal system or online civil status registration system.

Sincerely.