How is the Re-registration of Birth with Foreign Elements Carried Out?

The procedure for re-registering foreign-related birth registration is prescribed in Part II of Decision 1872/QD-BTP in 2020. To be specific:

Procedure

- The individual requesting the re-registration of birth submits the application at the competent district-level People's Committee.

- The receiver is responsible for checking the entire file, comparing the information in the Declaration Form and the validity of the documents submitted and presented by the requester.

- If the file is complete and valid, the receiver will issue a receipt, clearly stating the date and time for result return; if the file is incomplete or needs improvement, the receiver guides the applicant on supplementing and completing the file as prescribed; if it is not possible to immediately supplement or complete the file, a written guide explaining the types of documents and content that need to be supplemented and completed should be prepared, signed, and clearly state the receiver's last name, middle name, and first name.

- The Justice Department carries out the inspection and verification of the file.

In case the previous birth registration was done at the commune-level People's Committee or the Department of Justice, the Justice Department will send a document requesting the commune-level People's Committee or Department of Justice, where the birth registration was previously carried out, to verify and confirm the retention of the civil status record.

Upon receiving the request, the People's Committee or Department of Justice that previously registered the birth will check, verify, and respond in writing about the retention or non-retention of the civil status record.

If the documents of the individual requesting the re-registration of birth do not contain information proving the parent-child relationship, the civil status registration agency will send a document requesting the competent police agency for verification. If the police agency responds that there is no information, the civil status registration agency will have the requester sign a written declaration about the information of the parents and determine the birth registration content based on this declaration.

- Upon receiving the verification result that the civil status record is no longer retained at the place where the birth was registered or after 20 days from the sending of the verification request without receiving a reply, if the file is complete, accurate, and conforms to the law, the Justice Department will report to the Chairman of the district-level People's Committee for consideration and decision. If the Chairman agrees to resolve, they will sign and issue the Birth Certificate to the requester. When returning the civil status registration result, the result deliverer is responsible for guiding the requester to check the content of the Birth Certificate and the Birth Registration Book; the requester and the result deliverer will sign the book, and one original Birth Certificate will be issued to the individual re-registering the birth.

Method of implementation:

- The individual requesting the re-registration of birth can personally carry out the procedure or authorize another person to do so;

- The individual carrying out the re-registration of birth can directly submit the application at the competent district-level People's Committee, send the application via the postal system, or submit the application through the online civil status registration system.

Sincerely.