Is it possible to ask another accounting unit to destroy accounting documents in Vietnam?
Is it possible to ask another accounting unit to destroy accounting documents in Vietnam? Is it necessary to set up a document destruction council when destroying accounting documents in Vietnam?
Hello, my company has some accounting documents that need to be destroyed due to the expiration of their storage period, but due to insufficient human resources, can we hire another accounting unit outside to destroy them or do it ourselves? ? Please advise.
1. Is it possible to ask another accounting unit to destroy accounting documents in Vietnam?
Pursuant to Article 16 of Decree 174/2016/ND-CP stipulating destruction of accounting documents as follows:
1. When the retention period expires and no directions are given by competent authorities, accounting documents may be destroyed under a decision of the accounting unit’s legal representative.
2. An accounting unit must destroy its own accounting documents.
3. The accounting unit may decide the destruction method such as burning, cutting, shredding, etc. as long as the destroyed documents can no longer be read.
Thus, the accounting documents stored by any accounting unit will be destroyed by that accounting unit. Therefore, your company cannot hire an external accounting unit to destroy its accounting records in Vietnam.
2. Is it necessary to set up a document destruction council when destroying accounting documents in Vietnam?
According to Article 17 of Decree 174/2016/ND-CP, destruction procedures are as follows:
1. The legal representative of the accounting unit shall issue a decision to establish a document destruction council. The council consists of the head of the accounting unit, chief accountant, representative of the storage unit and other participants appointed by the legal representative of the accounting unit.
2. The council shall inspect, sort the accounting documents by type, compile a list and a document destruction record.
3. The document destruction record must be made right after accounting documents are destroyed, specify the types of accounting documents destroyed, retention period of each type, destruction method, conclusion and bear the signatures of the council members.
According to this Article, when destroying accounting documents that have expired their archival term, it is necessary to set up a "Document destruction council" in Vietnam.
Best Regards!
