Vietnam: Procedures for reissuance of vehicle registration certificates
1. Legal Basis: Circular 229/2016/TT-BTC, Circular 58/2020/TT-BCA, Circular 15/2022/TT-BCA.
2. Condition: The issued vehicle registration certificate is lost.
3. The application for reissuance of vehicle registration certificates in Vietnam: (Articles 7, 9, 11 of Circular 58/2020/TT-BCA)
The vehicle owner submits documents as prescribed in Articles 7 and 9 of this Circular, the vehicle registration certificate (in case of replacement of the vehicle registration certificate) or the license plate (in case of replacement of the license plate), regarding a refurbished vehicle which changes engine subassembly or chassis subassembly, additional documents below are required: Proof of payment of registration fee as regulated, title transfer documentation (in case of change of engine or chassis) as regulated, the origin documentation of engine subassembly or chassis subassembly.
- The vehicle registration declaration made in Form No. 01 issued together with this Circular and the owner’s legal documentation as prescribed in Article 9 of this Circular.
*** The owner’s legal documentation includes:
- If the legal owner is Vietnamese, one of these documents must be submitted: Identity card (9-digit or 12-digit) or household register.
+ If the legal owner is a member of armed forces' personnel, one of these documents must be submitted: people’s police or military identity card or document certified by the head of working agency/unit of regiment or higher, division of police office of district or higher (in the absence of identity card of the armed forces' personnel).
- If the legal owner is a Vietnamese expatriate currently living and working in Vietnam, temporary residence or household register and passport (valid) or any other valid document in lieu of passport must be submitted.
- The legal owner is a foreign national.
+ As for foreign nationals who are working for diplomatic missions, consular posts and representative offices of international organizations: they must show a letter of accreditation to Directorate of State Protocol or Department of Foreign Affairs and Diplomatic and Official Identity Card (valid);
+ As for foreign nationals working and living in Vietnam: they must show their passport (valid) or other valid substitutes for passport.
- The legal owner is an agency or organization:
+ If the legal owner is a Vietnamese agency or organization: identity card (9-digit or 12-digit) of the authorized person must be shown. Regarding a military enterprise, a letter of introduction signed and sealed by the Director of Department of Vehicles affiliated to the Ministry of National Defense must be shown;
+ If the legal owner is a diplomatic mission, consular post and representative office of international organization in Vietnam: A letter of accreditation from Directorate of State Protocol or Department of Foreign Affairs Diplomatic and Official Identity Card (valid) of the authorized person must be shown;
+ If the legal owner is a joint-venture or wholly foreign-owned enterprise, representative office and a foreign enterprise who have won a bidding in Vietnam, and non-governmental organization: the authorized person to register their vehicle must show his/her identity card (9-digit or 12-digit) or passport (in case of foreigner).
+ The authorized person to carry out the vehicle registration, apart from the documentation of the vehicle owner as prescribed in clauses 1, 2 and 3 of this Article, he/she must show his/her identity card (9-digit or 12-digit) or diplomatic or official identity card (valid).
4. Submission Method: in person.
5. Processing authority:
Clauses 3, 4, 5 Article 3 of Circular 58/2020/TT-BCA amended by Point b Clause 1 Article 3 of Circular 15/2022/TT-BCA on the competent vehicle registry in Vietnam:
- The Department of Traffic Police shall register and issue the license plate for vehicles of Ministry of Public Security, and automobiles of diplomatic missions, consular offices and representative offices of international organizations and foreign nationals working for these ones; automobiles owned by agencies and organizations as stipulated at the Appendix No.01 of this Circular.
- The Traffic Police Divisions, the Road and Rail Traffic Police Divisions and the Road Traffic Police Divisions controlled by the Police Departments of provinces and centrally-affiliated cities (hereinafter referred to as Traffic Police Division) shall grant registrations and number plates to car, tractors, trailers, semi-trailers and others having the same structures thereof under the ownership of foreign agencies, organizations and individuals; of projects and economic organizations in partnership with foreign entities that are locally operated, agencies, organizations, enterprises, military enterprises, individuals whose offices or permanent addresses are in districts and centrally-affiliated cities or provincially-affiliated cities where Traffic Police Divisions’ offices are located (except types of vehicles under the ownership of agencies, organizations and individuals specified in clause 3 of Article 3 herein).
- Police Divisions of districts, towns, provincially or centrally-affiliated cities (hereinafter referred to as district Police) shall grant registration application and number plates to the following vehicles (except types of vehicles of agencies, organizations, enterprises, military enterprises and individuals specified in clause 3, 4 and 6 of Article 3 herein):
Motor vehicles, tractors, trailers, semi-trailers and other similar vehicles under the ownership of domestic agencies, organizations, enterprises, military enterprises or individuals whose offices or permanent residence addresses are located under their jurisdiction.
Motor vehicles, motorcycles (including electric bikes) and other similar vehicles under the ownership of domestic agencies, organizations, enterprises, military enterprises or individuals whose offices or permanent residence addresses are located under their jurisdiction; foreign agencies, organizations, individuals, projects or economic organizations in partnership with foreign entities that fall within their remit.
Conditions, authority and duration of completion of delegation of authority to grant vehicle registration and number plates of district-level Police Divisions shall be subject to clause 6 of Article 26 herein.
6. Time limit for Processing: Clause 5 Article 4 Circular 58/2020/TT-BCA
Re-issuance of a vehicle registration certificate in case of loss: No later than 30 days from the date of receiving a complete valid application.
7. Fees: as per Article 5 Circular 229/2016/TT-BTC:
| No. | Criteria | Region I | Region II | Region III |
|---|---|---|---|---|
| I | Issuance of new registration certificate with license plate | |||
| 1 | Cars, except passenger motor vehicles with up to 9 seats as per item 2 of this section | 150,000 - 500,000 | 150,000 | 150,000 |
| 2 | Passenger motor vehicles with up to 9 seats | 2,000,000 - 20,000,000 | 1,000,000 | 200,000 |
| 3 | Detached trailers or semi-trailers | 100,000 - 200,000 | 100,000 | 100,000 |
| 4 | Motorcycles (according to registration fee value) | |||
| a | Value up to 15,000,000 VND | 500,000 - 1,000,000 | 200,000 | 50,000 |
| b | Value above 15,000,000 to 40,000,000 VND | 1,000,000 - 2,000,000 | 400,000 | 50,000 |
| c | Value above 40,000,000 VND | 2,000,000 - 4,000,000 | 800,000 | 50,000 |
| d | Specialized three-wheeled motorcycles for the disabled | 50,000 | 50,000 | 50,000 |
The above are the procedures for reissuing a vehicle registration certificate in case of loss in Vietnam.
Best regards!
