Responsibilities of invigilators at the 2019 national high school examination room in Vietnam

Responsibilities of invigilators at the 2019 national high school examination room in Vietnam (Image from the Internet)

In Clause 9, Article 1, Circular 03/2019/TT-BGDDT amending the Regulation on National High School Graduation Examination promulgated together with Circular No. 04/2017/TT-BGDDT, which is amended by Circular No. 04/2018/TT-BGDDT issued by the Minister of Education and Training (effective from May 3, 2019), there are regulations on responsibilities of invigilators at the 2019 national high school examination room as follows:

Present at the examination venue on time. During the exam time, invigilators shall not bring any information transferring and/or receiving devices, smoke, consume alcoholic drinks; and pay attention to only the exam process.

b) When entry time is announced, the first invigilator shall call the name of candidates, the second invigilator shall check the candidate cards with the list of candidates’ photos to confirm the candidates' identity; make sure that candidates sit on the right place and check their belongings to remove any prohibited documents and equipment as prescribed in Article 14 of this regulation;

c) When the next stage is announced, the first invigilator shall receive the question bags, the second invigilator shall remind candidates to follow the exam regulation, write his or her full name on the candidates’ answer and draft papers and sign them based on the number of candidates present; guide candidates to fold their answer papers correctly and check whether they have written their names, numbers and other required fields before taking the test.

d) When hearing the announcement, the first invigilator shall show the question bags in front of candidates to let them see that the front and the back seals remain intact and ask two of them to sign the record confirming the condition of question bags as witnesses; open the question bags and check the number of question sheets. In case of extra, missing sheets or mixed with other subjects' sheets, the first invigilator shall inform the leader of examination venue for handling; give the question sheets to each candidate;

dd) When candidates start writing, the first invigilator shall compare the photo attached on candidate card to the one in the list of candidates and their photos for recognition, write his or her full name on the candidates’ answer, drafts and sign them; the second invigilator shall watch the whole room. During the session, one invigilator shall watch from the front to the back of examination room and the other shall watch in the opposite pattern  ; invigilators shall not stand close to candidates and help them cheating by any means, only answer candidates' questions in public and provide answers within the scope of the regulation.

Extra answer sheets and scratch papers shall be provided to candidates as prescribed in point c, dd clause 1 of this Article;

e) Invigilators shall remain the number of the question sheets in the examination room during the exam session. After 15 minutes from the start of the session is announced, invigilators shall transfer the sealed bag of extra question sheets to the staff member assigned by the leader of examination venue.

g) Invigilators shall allow candidates to leave the examination room until two thirds of the examination time has elapsed (in written sessions) and after candidates have submitted all their answers, question and scratch papers before leaving. In case of candidates' temporary leaving, invigilators shall inform supervisors for support;

h) In case of candidates' violations, invigilators shall issue a record in accordance with the regulation. In case of incidents, invigilators shall promptly inform the leader of the examination venue;

Before the end of the session 15 minutes, invigilators shall announce the remaining time for candidates;

j) When the end of the session is announced, the first invigilator shall ask candidates to stop writing and collect their answer sheets, even to the sheets of candidates with records; the second invigilator shall remain the examination conditions; the first invigilator shall call the name of candidates and receive their answer papers. When receiving papers, the first invigilator shall count the number of submitted papers, ask candidates to write the number of submitted papers and sign the notes of collecting papers. Invigilators shall ensure that all the papers have been collected before allowing candidates to leave the room

l) Invigilators shall put the papers in the increased order of candidates’ numbers. Record (if any) shall be attached to the candidate’s paper. The first invigilator shall take the answers bag and deliver it to the secretary of examination venue with the presence of the second invigilator. Each answers bag shall be examined and compared the actual number of papers and pages with the number written on the list of collecting papers in public, as well as records and evidence (if any);

m) After the transfer, the exam paper bag and the exam paper collection note of each examination room shall be sealed by the secretary and two proctors. The seal shall be put on at the center of the opening of the bag. The deputy of the examination room shall put his/her signature and full name on the seal. Two proctors shall sign on the edge between the seal and the bag, and put a stamp on the seal (use the stamp of the educational institution used as the examination center), then put duct tape along the edge of the bag and over the seal. The secretary of the examination center and two proctors shall sign and write their full names on the delivery record;

n) When invigilating the multiple-choice tests, in addition to those provisions prescribed in this article, invigilators shall perform the following tasks:

- Receive and sign the multiple-choice answer sheets;

- Distribute the multiple-choice answer sheet and instruct candidates to fill in required fields.

- Each candidate shall receive questions with different codes; in case of component tests of the natural sciences and social sciences combined tests, candidates shall receive tests with the same code for each subject. When distributing the questions, invigilators shall ask candidates to check the codes of the question papers then put the papers under the multiple-choice answer sheet and only read the questions after the invigilator has given permission to do so. When the last candidate has received the questions, invigilators shall allow candidates to turn up the question sheets, write and fill up the question code field in the answer sheet and write the received question code on two list of collecting papers.

- In case of combined tests, one multiple-choice answer sheet is for all component subjects. The questions for the component tests are distributed based on the subjects’ schedule: each component test shall be completed in the given time; right after the end of each subject, invigilators shall collect the questions and scratch papers of candidates who take exam on that subject and distribute the papers of the following subject as scheduled. Invigilators shall not collect the candidates’ question sheet and scratch papers of the final subject of combined tests and those from candidate who only take exam in few components of the whole test.

- Invigilators shall not collect candidates’ papers before the end of the exam. When collecting the candidates’ answers sheets, invigilators shall ensure that the question code written and filled in on candidate’s paper and the list of collecting papers must be the same with the printed code on the question sheets distributed to candidate;

- Invigilators shall deliver the answers bag with all sheets organized in the increased order of candidates’ numbers and one list of collecting papers containing all candidates’ signatures and distributed question codes to the leader or the person assigned by the leader of examination venue. The other list of collecting papers shall be attached outside of the answers bag and will be delivered to the leader of exam venue.

=> In general, the responsibilities of invigilators at the 2019 national high school examination room have not changed much compared to 2018. There is only one other point you should note: "After the transfer, the exam paper bag and the exam paper collection note of each examination room shall be sealed by the secretary and two proctors. The seal shall be put on at the center of the opening of the bag. The deputy of the examination room shall put his/her signature and full name on the seal. Two proctors shall sign on the edge between the seal and the bag, and put a stamp on the seal (use the stamp of the educational institution used as the examination center), then put duct tape along the edge of the bag and over the seal. The secretary of the examination center and two proctors shall sign and write their full names on the delivery record".

Above is the consulting content.

Best Regards!