Regulations on the tasks that must be performed by invigilators of the high school graduation exam in Vietnam

Regulations on the tasks that must be performed by invigilators of the high school graduation exam in Vietnam (Image from the Internet)

Pursuant to Article 22 of the Regulation of high school graduation exam issued together with Circular 15/2020/TT-BGDDT regulating the tasks that must be performed by invigilators:

Invigilators shall be held accountable to the Manager of Exam Place and perform the following tasks:

- Present themselves at the Exam Place on time; during the exam time, invigilators must not bring any personal communications devices, do personal affairs, smoke, or consume alcoholic drinks;

- When entry time is announced, the first invigilator shall call the name of candidates, the second invigilator shall check the Candidate Cards with the list of candidates’ photos to confirm the candidates' identity; make sure that candidates sit on the right seat and check their belongings to remove any prohibited documents and equipment as prescribed in Article 14 of this Regulation;

- When the next stage is announced, the first invigilator shall receive the envelopes of question papers, the second invigilator shall remind candidates to follow the exam regulation, write his or her full name on the candidates’ answer and scrap papers and sign them based on the number of candidates present (redundant papers with signatures are not allowed); guide candidates to fold their answer papers correctly and check whether they have written their names, numbers and other required fields before taking the test;

- When hearing the announcement, the first invigilator shall show the envelopes of question papers in front of candidates to let them see that the front and the back seals remain intact and ask two of them to sign the record confirming the condition of envelopes of question papers as witnesses; open the envelopes of question papers and check the number of question papers (any extra, missing sheets or mixed with other subjects' sheets should be reported to the manager of the Exam Place for handling); distribute the question papers to each candidate;

- When candidates start doing papers, the first invigilator shall compare the photo attached on Candidate Card to the one in the list of candidates and their photos for identification, write his or her full name on the candidates’ answer, scrap papers and sign them; the second invigilator shall observe the whole room. During the session, one invigilator shall observe from the front to the back of exam room and the other shall observe in the opposite pattern; invigilators shall not stand close to candidates and help them cheating by any means, only answer candidates' questions in public and provide answers within the scope of the regulation;

- Invigilators shall sign and write full names in extra answer sheets/scripts and scrap papers as prescribed in point c, dd clause 1 of this Article;

- Invigilators shall protect question paper during the exam session and prevent question paper leaks. After 15 minutes from the start of the session is announced (for the independent exam and every component subject in the combined paper), invigilators shall transfer the sealed envelope of extra question papers to the staff member assigned by the manager of the Exam Place;

- Invigilators may only allow candidates to leave the exam room until two thirds of the examination time has elapsed (in written paper sessions) and after candidates have submitted all their answers sheet/script, question paper and scrap papers before leaving. In case of candidates' temporary leaving, invigilators shall inform supervisors for support;

- In case of candidates' malpractice, invigilators shall make a record in accordance with the regulation. In case of unusual circumstances, invigilators shall promptly inform the Manager of the Exam Place;

- 15 minutes before the end of the session (for the independent exam and every component subject in the combined paper), invigilators shall announce the remaining time for candidates;

- When the end of the session is announced, the first invigilator shall require candidates to stop writing and collect their answer sheets/scripts, even the sheet/script of any candidate whom against a record is taken; the second invigilator shall maintain the discipline in the exam room; the first invigilator shall call the name of candidates and receive their answer papers. When receiving papers, the first invigilator shall count the number of submitted answer sheet/script, ask candidates to write the number of submitted answer sheet/script and sign 2 copies of acknowledgement of submission. Invigilators shall ensure that all the papers have been collected before allowing candidates to leave the room;

- Invigilators shall put the papers in the envelope in the increased order of candidates’ numbers. The first invigilator shall bring the envelope, 2 copies of acknowledgement of submission, discipline record and evidence (if any), accompanied by the second invigilator, to the secretary of Exam Place as soon as possible after each exam session. Upon the handover, it is required to count publicly and compare the actual number of answer sheets/scripts and pages thereof with acknowledgement of submission and discipline record and evidence (if any);

- After counting and comparing, answer sheets/scripts and 1 copy of acknowledgement of submission of each exam room shall be put in the envelope of such room; and shall be sealed by the secretary of Exam Place and the two invigilators on the spot. One seal shall be put on at the middle of the left, right and middle edges of the bag. The Manager and secretary of Exam Place who do the counting and comparing process shall sign and write full names in the seal. Two invigilators shall sign on the edge between the seal and the bag and affix the overlapping stamp on the seal. Then, apply transparent tape around the length of the edge of the envelop and cover it with the sealing tape; Secretary of Exam Place and two invigilators clearly state their full names and sign the handover minutes; the other copy of acknowledgement of submission shall be kept outside, and submitted together with the sealed envelope and sealed invigilation dossier.

When invigilating multiple-choice papers, in addition to the above regulations, invigilators shall perform the following tasks:

- Receive and sign multiple-choice answer sheets;

- Distribute multiple-choice answer sheets and instruct candidates to fill in required fields;

- Distribute question papers to candidates; each candidate in the same exam room shall receive a question paper with different code; in case of component papers of the natural sciences and social sciences combined papers, candidates shall receive papers with the same code for each paper/subject. When distributing the question papers, invigilators shall ask candidates to check the codes of the question papers then put the papers under the multiple-choice answer sheet and only read the question papers after the invigilator has given permission to do so. When the last candidate has received the question papers, invigilators shall allow candidates to turn up the question papers, write and fill in the question code field in the answer sheet and write the received question code in 2 copies of acknowledgement of submission;

- In case of combined papers, one multiple-choice answer sheet is for all component subjects. The question papers for the component papers are distributed based on the subjects’ schedule: each component test shall be completed in the given time; right after the end of each paper/subject, invigilators shall collect the question papers and scrap papers of candidates who take exam on that subject and distribute the papers of the following subject as scheduled;

- Invigilators shall not collect question papers and scrap papers from candidates who take independent papers and component subject: Biology, Civic Education of the combined paper;

- Invigilators shall not collect the multiple-choice answer sheets before the end of the exam. When collecting the answers sheets, invigilators shall ensure that the question code written and filled in on candidate’s answer sheet and the 2 copies of acknowledgement of submission must be the same with the printed code on the question paper distributed to the candidate;

- Invigilators shall hand over the envelope with all the multiple-choice answer sheets organized in the increased order of candidates’ numbers and 1 copy of acknowledgement of submission containing all candidates’ signatures and distributed question codes to the Manager of Exam Place or the person assigned by the Manager of the Exam Place. The other copy of acknowledgement of submission shall be kept outside of the envelope and will be handed together with the sealed envelope and sealed invigilation dossier.

Above are the tasks that invigilators must perform when conducting of invigilation according to the Regulation of high school graduation exam issued together with Circular 15/2020/TT-BGDDT.

Best regards!