The template for the Notice of changes of enterprise registration information in Vietnam

The template for the Notice of changes of enterprise registration information in Vietnam - image from internet

The template for the Notice of changes of enterprise registration information in Vietnam is stipulated under the Appendix II-1 issued together with the Circular 02/2019/TT-BKHDT:

APPENDIX II-1

NOTICE

  Of changes of enterprise registration information

To: The Business Registration Office of……………………….[insert the name of province/ city]

Enterprise’s name (specify the name in upper case): ............................................................      

Enterprise ID number/ TIN: .................................................................................................

Number of Certificate of business registration (in case of unavailability of enterprise ID number/ TIN):                   

Date of issue: ……/ …… / …….. Issuing authority: .............................................................      

Basis for registration of changes (put a “X” mark on the selected square if the enterprise applies for registration of changes on the basis of partial division or merger of enterprises):                         

- Partial division of the enterprise......................                                                 □

- Merger of enterprises..................................... □

Information about acquired enterprises (this information is required if the enterprise applies for registration of changes on the basis of merger of enterprises):

1. a) Enterprise’s name (specify the name in upper case): ........................................................

Enterprise ID number/ TIN: .................................................................................................

Number of Certificate of business registration (in case of unavailability of enterprise ID number/ TIN):       

Date of issue: …../…../…….. Issuing authority: ...................................................................

1. b) Enterprise’s name (specify the name in upper case): ........................................................

Enterprise ID number/ TIN: .................................................................................................

Number of Certificate of business registration (in case of unavailability of enterprise ID number/ TIN):

Date of issue: …../…../…….. Issuing authority: ...................................................................

We hereby request the Business Registration Office to remove the existence of the acquired enterprises and their branches, representative offices and business locations. 

We hereby apply for registration of/ notify changes of enterprise registration information as follows:

 (The enterprise fills in the pages containing information about its registered/ notified changes and encloses them with this notice)

REGISTRATION OF CHANGE OF THE ENTERPRISE’S NAME

New name of the enterprise in Vietnamese (specify the name in upper case): ........................

.........................................................................................................................................

New name of the enterprise in foreign language (if any):.......................................................

.........................................................................................................................................

New abbreviated name of the enterprise (if any):

.........................................................................................................................................

REGISTRATION OF CHANGE OF HEADQUARTERS ADDRESS

New headquarters address:

House number & street/ hamlet: .......................

Commune/ Ward/ Commune-level Town: .............................................................................

Urban or Suburban District/ District-level Town/ Provincial City: ...........................................      

Province/ City:...................................................................................................................

Telephone: ............................................................ Fax (if any): ........................................

Email (if any): ........................................................ Website (if any): ..................................

□ New mailing address (put a “X” mark on the square if the enterprise changes its mailing address according to its new headquarters address). 

□ The enterprise is located in an industrial zone, export processing zone, economic zone or hi-tech park (put an “X” mark if the enterprise’s new headquarters is located in an industrial zone, export processing zone, economic zone or hi-tech park).

Particulars of the enterprise’s legal representative (this information is only required if the enterprise moves its headquarters to another province or city):

Full name (specify full name in upper case): .........................................................................

Type of personal identity document:

□ ID Card                                                                □ Citizen Identity Card

□ Passport                                                              □ Other (specify the name of document):...

Number of personal identity document:

Date of issue: .... ……………/…………/…………. Issuing authority: Expiry date (if any): …../…../……..    

Registered permanent residence:

House number & street/ hamlet: .......................

Commune/ Ward/ Commune-level Town: .............................................................................

Urban or Suburban District/ District-level Town/ Provincial City: ...........................................      

Province/ City: ..................................................................................................................

Country: ............................................................................................................................

We/I (the enterprise/ owner of a private enterprise) hereby declare that we/I legally own/have the right to use the enterprise’s headquarters and shall utilize it for the right purposes as regulated by laws.

REGISTRATION OF CHANGES OF MEMBERS OF A LIMITED LIABILITY COMPANY/ GENERAL PARTNERS OF A PARTNERSHIP

In case of changes of members of a limited liability company/ general partners of a partnership:  The list of members/partners shall be made and submitted using the form provided in the Appendix I-6 or I-9 (The signature of a member/partner whose contributed capital amount is unchanged in the List of members/ partners is not compulsory).

REGISTRATION OF CHANGE OF CHARTER CAPITAL AND CAPITAL CONTRIBUTION RATIO

1. Registration of change of the company’s charter capital:

Registered charter capital (in figures, in words and VND):......................................................

New amount of charter capital (in figures, in words and VND): ...............................................

Whether the equivalent amount of charter capital in foreign currency is specified in the Certificate of enterprise registration or not? □ Yes                                      □ No

Time of changing capital: ...................................................................................................

Method of increasing/ decreasing capital: ...........................................................................

Information about shares (for a joint-stock company):

Face value per share: ........................................................................................................

2. Registration of changes of capital contribution ratios of a limited liability company/ partnership:

New capital contribution percentages of members of a multi-member limited liability company/ general partners of a partnership shall be declared using the corresponding form provided in the Appendix I-6/ Appendix I-9.

 (The signature of a member/partner whose contributed capital amount is unchanged in the List of members/ partners is not compulsory).

NOTIFICATION OF CHANGES OF BUSINESS LINES¹

1. Addition of business lines (if the enterprise notifies addition of business lines to the list of business lines registered with the business registration office):

2. Removal of business lines (if the enterprise notifies removal of certain business lines from the list of business lines registered with the business registration office):

3. Changes in business lines (if the enterprise notifies changes in its business lines registered with the business registration office):

Notes:

- In case an enterprise changes from one business line to another, it is required to provide information in both section 1 and section 2. To be specific: The new business line is specified in Section 1; the old business line is specified in Section 2.

- In case an enterprise changes its main business line(s) without change of its business lines registered, it is required to update/ provide additional enterprise registration information as regulated in Point b Clause 2 Article 15 of the Circular No. 20/2015/TT-BKHDT.

______________________

¹- The enterprise is entitled to carry on lines of business not prohibited under regulations of laws;

- Prohibited lines of business are specified in Article 6 of the Law on investment and Clause 1 Article 1 of the Law on amendments to Article 6 and Appendix 4 on the list of conditional business lines of the Law on investment;

- Regarding conditional business lines, the enterprise is required to satisfy all business conditions as regulated. The list of conditional business lines is provided in the Appendix 4 enclosed with the Law on amendments to Article 6 and Appendix 4 on the list of conditional business lines of the Law on investment.

Best regards!