Regulations on the Transfer of Notarized Documents in Cases of Appointed Document Reception
According to Article 21 of Circular 01/2021/TT-BTP regulating the transfer of notarization records in cases of appointing a notarial practice organization to receive records as follows:
In cases where a Notary Office is dissolved or a Notary Public Office ceases its operation without reaching an agreement with another Notary Public Office on receiving notarization records, the Department of Justice shall designate another Notary Office or Notary Public Office to receive the notarization records before issuing a decision to dissolve the Notary Office or making a decision to revoke the operation registration certificate of the Notary Public Office.
No later than 60 days from the date of a decision to dissolve the Notary Office or a decision to revoke the operation registration certificate of the Notary Public Office as stipulated in Clause 1 of this Article, the Department of Justice shall organize the transfer of notarization records to the designated organization for receiving notarization records. The transfer of records must involve the participation of the Notary Association for localities that have a Notary Association and must be documented into minutes, signed and stamped by the Department of Justice and involved parties; in case the transferring party does not sign, it should be clearly noted in the minutes.
In cases where an individual or organization responsible for transferring notarization records does not transfer or cannot transfer for legitimate reasons, the Department of Justice shall cooperate with the relevant local authorities to organize the transfer of records to the designated notarial practice organization. The transfer of notarization records must be documented into minutes as stipulated in Clause 2 of this Article.
Sincerely!
