What documents are included in the dossier for publicly-funded projects classified as part of national target programs in Vietnam?

What documents are included in the dossier for publicly-funded projects classified as part of national target programs in Vietnam?

Pursuant to Clause 4 Article 9 of the Decree 99/2021/NĐ-CP stipulating the dossier for publicly-funded projects classified as part of national target programs in Vietnam as follows:

4. Documentation requirements of projects classified as part of national target programs:

Legal dossier, advance dossier, payment dossier of the project classified as part of the national target program shall be subject to the regulations laid down in clause 1, 2 and 3 of this Article. Especially for small-scale projects developed using uncomplicated techniques, receiving both state financial support and public contributions (i.e. small-scale category-C projects), if they are financed by funds of the national target program under the management of the commune-level People's Committee, legal dossier shall include:

a) Annual public investment plan commissioned by competent authorities;

b) Written document stating approval of the estimate of pre-investment costs that is issued by competent authorities, enclosing the estimate of costs of pre-investment costs (for investment preparation mandates); written document stating approval of construction documents that is issued by commune-level People’s Committees, enclosing construction documents (for project execution mandates);

c) Contract, contract performance security (where the contract prescribes that the contract term commences from the contractor's provision of the bond).

What documents are included in the dossier for withdrawals from deposit accounts of transaction units regarding publicly-funded projects in Vietnam?

Pursuant to Clause 5 Article 9 of the Decree 99/2021/NĐ-CP stipulating the dossier for withdrawals from deposit accounts of transaction units regarding publicly-funded projects in Vietnam as follows:

5. Documentation requirement for withdrawals from deposit accounts of transaction units shall be subject to the regulations laid down in clause 1, 2 and 3 of this Article.

Documentation requirement for withdrawals from deposit accounts that regulatory payment bodies do not need to control is money transfer proof (Form No. 05/TT).

What documents are included in the dossier for management expenses of publicly-funded projects in Vietnam?

Pursuant to Clause 7 Article 9 of the Decree 99/2021/NĐ-CP stipulating the dossier for management expenses of publicly-funded projects in Vietnam as follows:

7. Documentation requirements for project management expenses:

a) Legal documents (sent all at the beginning of the year; or when there is any change, modification or supplementation):

- Annual public investment plan commissioned by competent authorities;

- Written document stating approval of annual estimate of project management revenues and expenditures (except where the annual cost estimation is not required); cost estimate and written document stating approval of the cost estimate of competent authorities (in case of self-implementation);

- Decision to grant financial autonomy of competent authorities (for units given financial autonomy which is not prescribed in the founding decision); internal spending rules;

- Decision to set up the project management unit or written document prescribing the personnel structure of the project management unit of competent authorities, or written document on approval of personnel requirements of competent authorities;

- Contract between the investor and the contractor (for works to be carried out by signing contracts); project management entrustment contract (for cases in which investors entrust the task of project management to the specialized or regional project management unit in accordance with regulations); appendices to the contract that are needed where there is any change in contractual terms and conditions (if any).

b) Advance or payment dossier (sent on demand for payment of costs of completed quantities) that is needed in case the investor directly manages a project; or the investor entrusts all of project management tasks to the specialized and regional project management unit:

Advance dossier, including: Payment request (Form No. 04.a/TT); money transfer proof (Form No. 05/TT).

Payment dossier, including: Payment request (Form No. 04.a/TT), money transfer proof (Form No. 05/TT); written request for recovery of advance (where relevant, using Form No. 04.b/TT); other relevant documents prescribed in the Government’s regulations on administrative procedures in the scope of state treasury activities that are required to be included in the dossier on payment for regular state budget expenditures from budget accounts of state budget users, dossier on payment for expenditures on implementation of repair, maintenance, reconstruction, upgradation and expansion of facilities.

c) Dossier needed in cases where the investor directly manages multiple projects; the investor partially entrusts the task of project management to the specialized or regional project management unit:

Dossier needed for transferring project management funds from the budget account to the deposit account, including: Payment request (Form No. 04.a/TT); money transfer proof (Form No. 05/TT).

Documents on advance of funds for project management costs from the deposit account (sent on demand for advance payment), including: Payment request (Form No. 04.a/TT); money transfer proof (Form No. 05/TT).

Payment dossier, including: Payment request (Form No. 04.a/TT), money transfer proof (Form No. 05/TT); written request for recovery of advance (where relevant, using Form No. 04.b/TT); chart showing distribution of project management expenses designed for requesting recovery of project management expense advances (Form No. 11/QLDA); other relevant documents prescribed in the Government’s regulations on administrative procedures in the scope of state treasury activities that are required to be included in the dossier on payment for regular state budget expenditures from budget accounts of state budget users; dossier on payment for expenditures on implementation of repair, maintenance, reconstruction, upgradation and expansion of facilities.

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