What is the minimum time for public disclosure of information on a web portal of a educational institution in Vietnam from July 15th, 2024?

Issuance of Circular 09 on public disclosure of operations by educational institutions in the national education system in Vietnam

On June 3rd, 2024, the Minister of Education and Training of Vietnam promulgates the Circular 09/2024/TT-BGDDT prescribing public disclosure of operations by educational institutions in the national education system.

The Circular 09/2024/TT-BGDDT applies to early childhood education institutions, general education institutions, continuing education institutions, higher education institutions, junior colleges providing early childhood education courses at junior college level, specialized education schools and other educational institutions performing educational activities under the state management of the Ministry of Education and Training of Vietnam (hereinafter referred to as “educational institutions”); other relevant organizations and individuals.

Public disclosure of the contents which are not mentioned in the Circular 09/2024/TT-BGDDT shall comply with relevant regulations of law.

What is the minimum time for public disclosure of information on a web portal of a educational institution in Vietnam from July 15th, 2024? - image from internet

What is the general information on educational institutions in Vietnam?

Pursuant to Article 4 of the Circular 09/2024/TT-BGDDT stipulating general information on educational institutions:

- Name of the educational institution (including its name in foreign language, if any).

- Headquarters address and addresses of other business locations of the educational institution, telephone number, email address, web portal or website of the educational institution (hereinafter referred to as “web portal”).

- Type of the educational institution, supervisory authority or organization or owner; name of the investor that establishes the educational institution, country/ territory (for foreign-invested educational institutions); list of capital contributors (if any).

- Mission, vision, goals and objectives of the educational institution.

- Brief description of establishment and development background of the educational institution.

- Information on legal representative or official spokesperson or contact information, including: full name, position, working place, telephone number and email address.

- Organizational structure:

+ Decisions to establish or grant permission for establishment, merger, split-off, split-up, carry out educational activities, or suspend educational activities of the educational institution or its campus (if any);

+ Decisions to recognize the educational institution council and its chairperson, and list of members of the educational institution council;

+ Decisions to assign, appoint or recognize the principal, deputy principal, director, deputy director or head and deputy head of the educational institution;

+ Regulations on organization and operation of the educational institution; functions, tasks and powers of the educational institution and of its internal, affiliated and/or member units (if any); chart of the organizational structure of the educational institution;

+ Decisions to establish, merge, split-off, split-up or dissolve the educational institution's internal, affiliated and/or member units (if any);

+ Full name, position, telephone number, email address, working place, duties and responsibilities of leadership position holders in the educational institution and its internal, affiliated and/or member units (if any).

- Other documents of the educational institution: Development strategies of the educational institution; grassroots-level democracy regulations of the educational institution; resolutions issued by the educational institution council; regulations on administrative, personnel and financial management; policies for attracting and developing its teachers and educational managers; recruitment plans and notices of the educational institution, and other internal regulations and rules (if any).

What is the minimum time for public disclosure of information on a web portal of a educational institution in Vietnam from July 15th, 2024?

Pursuant to Article 15 of the Circular 09/2024/TT-BGDDT stipulating the time of public disclosure:

Time of public disclosure

1. Time of public disclosure made by educational institutions is as follows:

a) The information prescribed in point a clause 1 and point a clause 2 Article 14 of this Circular must be publicly disclosed by June 30 each year. If there is any change in the disclosed information or the information to be disclosed is not available on June 30 each year due to objective reasons or changes in regulations of law, the information must be updated or additionally disclosed within 10 working days from the occurrence of such change or obtainment of the official information;

Regarding early childhood education, the following information must be published on the web portal or posted at the premises of the educational institution (if the web portal is not available), including: monthly educational plan which must be made available to the public by the 25th of the previous month; weekly and daily educational plans and planned daily menu which must be made available to the public by Saturday of the previous week; regarding general education, planned daily/weekly menu (if any) must be also made available to the public on the web portal of the educational institution by Saturday of the previous week.

b) Annual reports of the previous year as prescribed in point b clause 1 and point b clause 2 Article 14 of this Circular must be publicly disclosed by June 30 each year. Financial statements of the previous year shall contain data updated up to the finalization date of competent authorities.

2. Public disclosure of information on a web portal must last for at least 05 years from the posting date. Public posting of information at premises of early childhood education institutions and schools/classes for people with disabilities that do not yet establish their own web portals must last for at least 90 days, and such posted information must be retained for at least 05 years from the posting date to ensure the access to information.

3. In addition to the public disclosure of information as prescribed in clauses 1, 2 of this Article, educational institutions must also make public disclosure in accordance with regulations of relevant laws.

As regulated above, the public disclosure of information on a web portal must last for at least 05 years from the posting date.