What are regulations on the responsibility for compiling and submitting files, documents to the archives of Vietnam Communist Party agencies and organizations?
What are regulations on the responsibility for compiling and submitting files, documents to the archives of Vietnam Communist Party agencies and organizations?
What are regulations on the responsibility for compiling and submitting files, documents to the archives of Vietnam Communist Party agencies and organizations?
Based on Article 23 of Decision 693-QD/VPTW in 2021, regulations on the responsibility for compiling and submitting files, documents to the archives of Vietnam Communist Party agencies and organizations are as follows:
1. The head of the Party agency or organization is responsible for directing and inspecting the compilation and submission of files and documents to the archives of the agency.
2. The Chief of the Office is responsible for advising the head of the agency, providing guidance, and inspecting the implementation; organizing the compilation and submission of files and documents to the archives of the agency.
3. The head of the unit within the Party agency or organization is responsible to the head of the agency and is responsible for organizing the compilation, preservation, and submission of the unit's files and documents to the archives of the agency.
4. The person assigned to handle and monitor the work is responsible for compiling files related to the assigned tasks and submitting them to the archives of the agency; before retiring, resigning, or transferring to another position, they must fully hand over the files and documents according to regulations.
5. The archives of the agency are responsible for assisting the Chief of the Office in guiding the compilation and submission of files and documents to the archives of the agency.
What are regulations on the responsibility for compiling and submitting files, documents to the archives of Vietnam Communist Party agencies and organizations? - image from internet
What are regulations on process of compiling files?
According to the regulations stated in Article 24 of Decision 693-QD/VPTW in 2021, regulations on process of compiling files are as follows:
1. For paper documents, the content of file compilation includes: Opening the file; collecting and updating documents and materials to be included in the file; concluding the file.
2. For electronic documents: The compilation of electronic files within Party agencies and organizations is conducted in parallel with paper document files and ensures accuracy as with paper document files.
The content of file compilation and submission is implemented according to the guidelines of the Party Central Office.
What are regulations on submitting files, documents to the archives in Vietnam?
Based on Article 25 of Decision 693-QD/VPTW in 2021, regulations on submitting files, documents to the archives in Vietnam are as follows:
1. The files and documents with archival value submitted to the archives of the agency must be complete and accurate in terms of their content; the submission process must be carried out within the prescribed deadline and according to the specified procedures.
2. The deadline for submitting files and documents to the archives of the agency is as follows:
a) Within 1 year from the date of completion of administrative files and documents.
b) Within 3 months from the date of final settlement of basic construction files and documents.
c) Audiovisual materials (films, photos, microfilms, recorded documents), electronic documents must be submitted to the archives along with paper documents.
d) In cases where a unit or individual needs to retain files and documents beyond the submission deadline for work purposes, the consent of the head of the Party agency or organization must be obtained, and a list of the retained files and documents must be prepared and sent to the archives. The retention period for files and documents of a unit or individual shall not exceed 2 years from the submission deadline.
3. Procedures for handing over and receiving files and documents to the archives of the agency:
a) The unit or individual is responsible for completing the files of completed tasks, creating a catalog of files, and submitting the files (with an accompanying catalog) to the archives of the agency.
b) The receiving archives will receive the files and documents from the units or individuals and prepare a handover protocol in two copies, with one copy retained by the submitting unit or individual and the other copy kept by the archives. The handover protocol must be fully signed by the person submitting, the person receiving, and the leaders of the submitting and receiving units.
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