Management and Use of Seals in Clerical Work: What Are the Regulations?
Based on Articles 32, 33 of Decree 30/2020/ND-CP stipulating the management and use of seals specifically as follows:
* Management of seals and secret key storage devices
- The head of the agency or organization is responsible for assigning the agency's clerk to manage and use the seal and secret key storage device of the agency or organization as prescribed.
- The agency's clerk is responsible for:+ Safekeeping and using the seal and secret key storage device of the agency or organization at the agency's headquarters.+ Only handing over the seal and secret key storage device of the agency or organization to others when permitted in writing by an authorized person. The handover of the seal and secret key storage device of the agency or organization must be recorded in a minute.+ Directly stamping and digitally signing documents issued by the agency or organization and copies of the documents.+ Only stamping and digitally signing documents of the agency or organization that have the signature of an authorized person and copies of documents directly conducted by the agency or organization.
- Individuals are responsible for safeguarding secret key storage devices and secret keys on their own.
* Use of seals and secret key storage devices
- Use of seals:+ Stamps must be clear, upright, correctly oriented, and use the prescribed red ink.+ When stamping on signatures, the stamp must overlap about one third of the signature on the left side.+ For documents issued with the main document or appendices: The stamp is placed on the first page, overlapping part of the agency's or organization's name or appendix title.+ The head of the agency or organization prescribes the sealing procedure, including continuous seals and raised seals on paper documents.+ Continuous seals are placed in the middle of the right edge of the document or appendix and partially cover the sheets; each seal covers a maximum of five sheets.
- Use of secret key storage devices:The agency's or organization's secret key storage device is used to digitally sign electronic documents issued by the agency or organization and to convert paper documents into electronic documents.
Sincerely!
