In Vietnam, is true paper copies of electronic documents valid?
In Vietnam, is true paper copies of electronic documents valid? Who has authority to duplicate documents in Vietnam?
I made a civil transaction document by phone with both parties' signatures. Now, Am I permissible to duplicate this electronic document to a paper document? Are there any other form of copies of document? Thank you!
In Vietnam, is true paper copies of electronic documents valid?
Pursuant to Clause 1, Article 25 of the Decree 30/2020/ND-CP stipulating forms of duplication in Vietnam as follows:
1. True copies, including: True paper copies of paper documents; true paper copies of electronic documents; true electronic copies of paper documents.
a) True paper copies of paper documents are made by photocopying original paper documents or primary paper documents.
b) True paper copies of electronic documents are made by printing original electronic documents.
b) True electronic copies of paper documents are made by digitalizing paper documents and digitally signing by entities.
As regulations above, true paper copies of paper documents, true paper copies of electronic documents, and true electronic copies of paper documents are valid, except true paper copies of electronic documents.
Who has authority to duplicate documents in Vietnam?
Pursuant to Article 27 of the Decree 30/2020/ND-CP stipulating duplication authority in Vietnam as follows:
1. The entity’s head shall be accorded authority to decide the duplication of documents that it issues, documents that other entity sends it, and regulate the authority to sign copies of documents.
2. Replicating, photocopying documents or objects containing state secrets shall be subject to laws on protection of state secrets.
As regulations above, duplication of documents shall be carried out by the entity’s head, which have competence in duplication of documents.
Best regards!
