Deadline for Submitting Files and Documents to the Agency's Archives in the Clerical Work of the Ministry of Home Affairs

Based on Article 28 of the Records Management and Archival Work Regulations of the Ministry of Home Affairs promulgated together with Decision 1032/QD-BNV in 2020, which stipulates the time limit for submitting dossiers and documents to the Agency Archives as follows:

- Dossiers and documents submitted to the Agency Archives must be complete, on time, and follow the prescribed sequence and procedures. The Agency Archives only accepts archived documents that have been compiled into dossiers and have a dossier list.

- Time limit for submitting dossiers and documents:

+ For basic construction dossiers and documents: Within 03 months from the date the project is settled.

+ For other dossiers and documents: Within 01 year from the date the work is completed.

- Submission procedures:

+ For paper dossiers: When submitting documents, 02 copies of the "List of dossiers and documents for submission" and 02 copies of the "Minutes of handover of dossiers and documents" according to the form in Appendix V, Decree No. 30/2020/ND-CP dated March 5, 2020, of the Government of Vietnam must be submitted. The unit or individual submitting the documents and the Agency Archives each keep 01 copy of each type.

+ For electronic dossiers: Officials assigned to handle the work and compile the dossiers submit the electronic dossiers to the Agency Archives through the QLVB System. The Agency Archives is responsible for checking, receiving the dossiers according to the List; accurately linking metadata with the dossiers; receiving and incorporating the dossiers into the electronic archive management policies on the System.

Respectfully!